Material Requirements Planning (MRP) Clerk at Unique Personnel

Job Description    

• We are seeking a highly organised and proactive Material Requirements Planning (MRP) Clerk to join our Product Supply team in Johannesburg. This is a full-time, office-based Temp-to-Permanent opportunity supporting the daily clerical, administrative, and planning functions of the Product Supply department.
• The successful candidate will provide administrative support to the Product Supply Manager, assist with Material Requirements Planning (MRP), purchase order processing, inventory-related reporting, and ensure the accurate maintenance of product supply records and systems. The role requires strong attention to detail, excellent organisational skills, and advanced proficiency in Excel and ERP systems.

Key Responsibilities

Product Supply Administration

• Prepare and distribute minutes following the Weekly Status Meeting (WSM) every Thursday.
• Create and confirm work orders for packing as approved by the Product Supply Manager.
• Assist with the creation of sales orders and supporting documentation for stock transfers to Distribution Centres (DCs).
• Create purchase orders (POs) as instructed and approved by management.
• Ensure approved purchase orders are sent to the correct suppliers.
• Maintain accurate filing and record-keeping of purchase orders and related documentation.
• Keep all Product Supply reports updated and current.

Material Requirements Planning & Inventory Support

• Assist the Product Supply Manager with Material Requirements Planning (MRP) activities and replenishment orders.
• Support the preparation and maintenance of literature forecasts.
• Maintain weekly backorder and potential backorder reports.
• Assist with inventory reporting and stock management activities.
• Compile monthly write-off reports for management review and approval.
• Ensure critical reports are completed accurately and within required deadlines.

Data Management & Reporting

• Capture, maintain, and update data in Excel-based reports in accordance with Standard Operating Procedures (SOPs).
• Ensure all SOPs remain current and updated as directed by management.
• Support reporting requirements across the Product Supply function.
• Perform ad hoc administrative and reporting tasks as required.

Quarterly Responsibilities

• Upload standard costing information into Sage for each new quarter.
• Prepare and maintain:
• Product Supply Input Files
• Country Input Files
• Literature Product Supply Input Files

Inherent Requirements    
Key Requirements

Qualifications & Experience

• Matric (Grade 12) essential.
• Previous administrative experience advantageous.
• Experience within a product supply, logistics, inventory, or distribution environment will be beneficial.
• Inventory management, slotting, or profiling experience will be advantageous.

Technical Skills

• Advanced Microsoft Excel skills essential.
• Strong understanding and practical experience with Sage ERP systems.
• Strong analytical and reporting capabilities.
• Good computer literacy and proficiency with business systems.
• Ability to work with large volumes of data accurately and efficiently.

Competencies & Behavioural Attributes

• Strong attention to detail with a methodical and practical approach.
• Excellent planning, organising, and time management skills.
• Ability to manage multiple priorities and work effectively under deadline pressure.
• Strong communication, interpersonal, and relationship-building skills.
• Dependable, conscientious, and highly professional.
• High levels of integrity and confidentiality.
• Strong emotional intelligence and maturity.
• Ability to work independently as well as collaboratively within a team environment.
• Committed to achieving departmental and organisational objectives.
• Flexible and willing to work additional hours when required.