Mid Resource Coordinator at Publicis Groupe

Role Overview

• We’re looking for a highly organized and proactive Advertising Resource Coordinator to support the smooth running of creative operations at LePub Cape Town. You’ll be the go-to person for managing workflow, tracking resources, and ensuring the right people are on the right projects at the right time. If you thrive in a fast-paced, deadline-driven environment and love keeping creative chaos in check - this role is for you.

Responsibilities

Key Responsibilities

• Coordinate and schedule creative resources across multiple campaigns and clients
• Maintain up-to-date resource calendars and project timelines
• Liaise between creative, production, and account teams to ensure alignment
• Monitor workloads and flag capacity issues or bottlenecks
• Support the Operations Manager with traffic management and reporting
• Assist in onboarding freelancers and managing vendor relationships
• Track time allocations and ensure accurate reporting for billing and forecasting
• Help implement and optimize workflow tools and processes

Qualifications

Requirements

• 2–4 years of experience in a resource coordination, traffic, or project support role (preferably in an agency environment)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Familiarity with project management tools
• A calm, solutions-focused mindset under pressure
• A passion for creative work and a knack for keeping things moving
• Experience working with creative teams (copywriters, designers, producers)
• Understanding of advertising production timelines and deliverables
• A love of spreadsheets, schedules, and smooth operations