Project Manager (P7) (Facilities Management Division: Central Technical Services Department) (X2 Posts) at University of Johannesburg

Job Description:

• The primary responsibility of the Project Manager II is to manage and co-ordinate projects in accordance with the project management methodology. The role covers the management and delivery of projects on all four University of Johannesburg campuses viz. Auckland Park Kingsway, Auckland Park Bunting, Doornfontein, Soweto and including other UJ facilities and sites.
• The role has a particular focus on delivering every project on time, within budget, with an emphasis on quality and within the original scope.
• The role will have a close working relationship with and be accountable to the Director: PMO. The primary responsibility of the Project Manager is to oversee the effective day-to-day management of all small, medium and large projects of the university.

Responsibilities:

• Develop and implement strategies and plans aligned with the vision the University of Johannesburg.
• Provide project management, operational coordination, and support for all medium to large projects of the University.
• Liaise, collaborate, and build relationships with all stakeholders involved in the project.
• Plan, direct, and coordinate operational activities at all four campuses with the help of subordinate staff.
• Provide strategic leadership and direction to all project staff on all four campuses.
• Ensure the effective and efficient management and utilization of the Department’s finances and resources.
• Ensure that projects are completed within budget.
• Adhere to all compliance standards and UJ policies and procedures, and also ensure all campus staff follow all standards.
• Ensure compliance with relevant statutory legislation and requirements (e.g. Occupational Health and Safety Act etc.).
• Coordinate internal resources and third parties/vendors for the flawless execution of projects.
• Ensure that all projects are delivered on time, within scope and within budget.
• Develop project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility.
• Ensure resource availability and allocation.
• Develop a detailed project plan to track progress.
• Use appropriate verification techniques to manage changes in project scope, schedule and costs.
• Measure project performance using appropriate systems, tools and techniques.
• Report and escalate to management as needed.
• Manage the relationship with the client and all stakeholders.
• Perform risk management to minimize project risks.
• Establish and maintain relationships with third parties/vendors.
• Ensure that comprehensive project documentation is created and maintained.
• Report on project progress (monthly, quarterly and final reports). Assume responsibility for quality of written documents submitted as project deliverables.
• Ensure that annual performance management reviews are completed for all direct and indirect reports in a timely and accurate manner.
• Manage risks within the project portfolio.
• Ensure high quality governance, administration and system functioning of the Project Office systems
• To ensure that information flows continuously and that it is interpreted and processed correctly to achieve the goal that will meet the client’s needs.
• To perform multifunctional activities within approved policies and procedures related to acquisition and administration.
• Good knowledge of JBCC and other building contracts.
• Good knowledge of tender procedures.
• Good knowledge of construction technology.
• Good knowledge of Procurement and Tender document production.

Minimum requirements

• Degree or any relevant qualification (NQF 7) in a Built Environment discipline such as Civil, Structural, Mechanical, Electrical Engineering, Quantity Surveying etc.
• Five (5) years’ working experience in project environment role managing of enterprise projects/programs across multiple divisions, clusters, and stakeholders.
• Registered as a Certified Professional Project Manager with an accredited project management association. (SACPCMP, PMSA, PMI)
• Knowledge of and experience with current technologies and project management techniques
• Knowledge of compiling and writing of reports and proposals, including monthly/ quarterly/ final progress reports on projects.

Recommendations:

• Previous experience in a higher education environment
• Strong knowledge and understanding of Project Management and related disciplines.
• Knowledge of Project Portfolio Office (PPO) Project Management Software
• Microsoft Enterprise Project Management Software

Competencies and Behavioural Attributes:

• Strong interpersonal relationships.
• Attention to detail.
• Report writing.
• Ability to work in a team.