Monitoring And Evaluation Officer at Anova Health Institute

Key Duties and Responsibilities

Data Collection and Reporting Coordination:

• Ensure that the hospital M&E data staff have the tools, access, and training necessary to perform their duties optimally. Problem-solve challenges.
• Engage Hospital managers and program teams on a weekly basis to discuss challenges with data collection, analysis, and reporting.
• Prepare and develop systematic and realistic hospital M&E implementation plans that outline processes for the capturing of quantitative and qualitative data to report on project performance indicators, and with input from the M&E Manager finalize for approval by the Program Manager
• Coordinate the implementation of baseline surveys.
• Review and adapt existing, or develop new, project reporting templates that facilitate the effective collection of data and aggregation of information.
• Compile data from all Anova projects ensuring data is at the agreed levels of quality standards.
• Maintain effective information databases for projects.
• Compile reports and verify data, validating the accuracy of reports generated from projects. prior to submission to donors on a quarterly and annual basis or as directed by the M&E Manager
• Provide facility level M&E reports to the program on technical focus areas (i.e., key populations, AGYW, etc)

Data Quality Improvement:

• Conduct monthly data quality assessments/audits to identify data quality improvement and training needs.
• Develop facility data quality improvement project plans.
• Work closely with the Hospital Managers, M&E Data Capturers, M&E Manager, and Technical Advisors to implement data collection and data quality improvement plans.
• Measure and report data quality improvement project progress and outcomes
• Support the M&E Manager on regular data quality drives, setting targets to reduce data capturing and reporting mistakes
• Provide supportive supervision on data entry and capturing processes to the M&E Data Collectors
• Work alongside with clinical staff to ensure adequate completion of clinical stationery according to latest Department of Health SOP/Guides

Data Analyzing and Reporting for Facility and Program Performance improvement:

• Support managers and advisors in the evaluation and documentation of qualitative and quantitative performance measures at quarterly and yearly intervals, following completion of implementation of projects.
• Investigate and resolve queries regarding reporting form all programs and activities.
• Regularly analyze data trends at Hospital level to identify patterns observed, preparing monthly reports to M&E Managers and hospital leaders
• Prepare high quality reports and disseminate findings to the program teams to support evidence-based decision making relating to activities and focus areas.
• Support to Program stakeholders (DOH and other Health stakeholders):
• Collaborate with the M&E Manager to resolve any difficulties with program activities and program compliance.
• Contribute to the development of guidelines and standards for the implementation, monitoring and evaluation of all project interventions.
• Ensure adherence and compliance with relevant norms and policies.
• Actively identify successful activities and interventions and working with the M&E Manager, develop lessons learnt and document these.
• Organize and coordinate regular lessons learnt workshops to contribute to knowledge sharing and improved data driven decision-making.
• Facilitate implementation of key community capacity building initiatives to ensure community-based monitoring and evaluation.

Minimum qualifications and experience:

• Grade 12 (Matric)
• Diploma in Monitoring and Evaluation or related field will serve as added advantage.
• Or A minimum 5 years’ experience in monitoring and evaluation of development programs
• Good knowledge of programme and Project Cycle Management and Development.
• Good knowledge of computer and MS Package.
• Communication and analytical skills
• Exposure to at least one of the health information System used in the COCT (PREHMIS, Health Systems, PHCIS)
• Proficiency in Excel, Word, Power point: SPSS Ms Access, STATA, Excel, or other statistical software package desired
• Attention to detail.
• Analysis and Problem Solving
• High degree of accuracy in handling and managing statistical data
• Oral and written communication
• Planning and organizing
• Good judgement capabilities
• Ability to provide coaching and mentoring to junior staff
• Capacity development

Advantageous Qualifications, Experience and Skills: 

• A certified Degree qualification and a post degree qualification will be an advantage.
• Exposure to at least one of the health information systems (PREHMIS, Tier.net, PHCIS, DHIS)
• Understanding of DATIM reporting and MER indicators