Monitoring & Evaluation Specialist at Housing Development Agency (HDA)

Key Performance Areas:

Programme Monitoring & Evaluation

• Implement M & E plans/systems for the coordinated design, planning, management and monitoring of programmes/projects within identified priority areas
• Review the municipal and provincial business plans with the Medium-Term Development Plan (MTDP) within the identified priority areas to align with the HDA’s strategic plan towards ensuring the achievement towards housing opportunities
• Review and assess the local and regional Spatial Development Framework/Integrated Development Plans and sector related strategies (sanitation, water, energy, transportation, green efficiency etc.), policies and framework and align to project approaches to ensure Spatial Transformation outcomes
• Conduct evaluation/ assessment studies of key projects/programmes to ensure the achievement of development outcomes
• Assess and review the baseline findings of land parcels/projects and formulate recommendations on key actions in line with the HDA land and housing targets,
• Collect, compile and analyse data from reports submitted by project and programme managers and prepare consolidated progress reports with recommendations
• Prepare due diligence assessment on land acquisition proposal and technical reports for approval levels
• Manage the site evaluation and compile the relevant reports of Human Settlement Project and infographics with recommendations
• Conduct regular site inspections to verify the utilisation of all land that was acquired and released and ascertain the current status of the development
• Prepare a SWOT analysis for each land parcel monitored and project evaluated
• Review M&E findings and best practices and disseminate information to stakeholders to facilitate evidence-based planning, learning and informed decision-making
• Engage with relevant stakeholders in regions, provinces and municipalities to create relationships and track relevant information.
• Conduct regular site inspections to evaluate how the human settlements development is contributing to the Spatial Transformation Agenda
• Compile data for on-going reviews and updates of M&E plans/systems within the HDA.
• Conduct post close-out stage assessments /site evaluations to measure Transformation Targets in terms of land, integration, socio-economic development, transversal alignment, urban management, quality, functional & equitable residential property markets, public safety, and return on investment.

M & E applications/dashboard development, management and maintenance

• Design, develop, implement and maintain numerous Monitoring and Evaluation databases, survey tools and dashboards of land parcels, projects, contracts for various business units across the HDA
• Track project performance delivery in the regions via the HDA’s Artificial Intelligence Capture Solution
• Ensure that datasets, databases and supporting information adhere to the M & E standards, procedures as well as National Treasury regulations
• Monitor the performance of the HDA through reviewing system utilization
• Undertake user experience sessions regularly
• Ensure that alerts are sent to the relevant people timeously
• Ensure that all capturing tools and dashboard are available for audit purposes
• Provide data analyses for performance tracking in the organization
• Provide strategic analyses to EXCO and Board of the HDA to guide decision making.

Programme and Project Monitoring & Evaluation

• Participate in streamlining process and increase efficiency gathering and using performance information to agreed standards and deadlines
• Develop M&E framework for programmes i.e., PHDA’s
• Conduct qualitative and quantitative analysis of M&E data findings by following research methodology and good practice
• Provide technical oversight, quality control and support to project staff in the practice areas
• Provide technical support to all provinces
• Provide strategic recommendations to EXCO and Board of the HDA to guide decision making.

People Management

• Select, assign, lead and guide people through various tools and M&E outputs.
• Set clear objectives for self and others and measure achievements against these objectives.
• Build and manage relationships with staff members.
• Manage and support staff development in terms of land, project and contracts tracking.
• Manage risks and address issues as they arise.

Land parcels / Projects Administrative activities

• Manage assigned land parcels/projects administrative activities to ensure the effective functioning of the department by:
• Scheduling meetings with key stakeholders (i.e., Exco, Programme Managers, Project manager, Municipality Official, Community Liaison Officers),
• Preparation and distribution of meeting and workshop packs, reports, and minutes,
• Engaging in decision making and resolutions as well as compiling the action list for all various stakeholders.
• Compilation of technical reports and presentations for promotion of the HDA’s functions and mandate, and
• Drafting of progress of performance reports against the agreed Annual Performance Plan, targets, and indicators.
• Compiling the risk register for the monitoring of land parcels and evaluation of HDA led projects.
• Contributing to the development of the M & E Business Plan for the department,
• Support the promotion of the Agency’s M&E products through workshops, seminars, and
• relevant forums.
• Be able to work efficiently and effectively remotely.

Qualifications & Experience

• A relevant qualification (degree or similar) in the Built Environment sector (preferably Architecture or Construction management or Engineering or Development/Property studies or Town Planning) is required
• Solid experience of ArcGIS enterprise and/or Power BI
• Excellent report writing and communications skills
• Minimum 5 years of work experience in Project management, Information systems, Land Management or Housing Development
• Experience in the human settlements sector will be an advantage
• Valid driver’s license and willingness to travel
• Competent at MS Office, AutoCad, Sketchup, Tableau ETC.