National Office – Contract Supervisor at Legal Aid South Africa

KEY OUTPUTS

• Manage and monitor the organisation through maintenance of the contract register to ensure compliance with all relevant legislative frameworks.
• Maintain and keep the contract list complete and accurate.
• Ensure that a contract is in place for all relevant services.
• Compile and draft Service Level Agreements (SLAs) in engagement with users and Corporal Legal.
• Ensure that SLAs are in place for all contracted services.
• Evaluate and monitor contract performance to determine the necessity for amendments or extensions of contracts and compliance with contractual obligations.
• Manage the contract’s intent, compliance and keep track of delivery and performance.
• Manage changes (additions, modifications and deletions) to the contract with the suppliers and business units.
• Keep track of changes and updates to contract documentation.
• Negotiate, administer, extend, terminate and renegotiate contracts with suppliers.
• Ensure that all contracted commitments and critical deliverables are met.
• Ensure that the Legal Services division is consulted regarding contractual non-performance.
• Ensure that expired contracts do not continue running without written approval.
• Manage the contract risk and escalate risks and issues as required.
• Analyse price proposals, final reports and other data to determine the reasonability of the price.
• Engage Legal Services regarding compliance occurring in performance contracts.
• Facilitation and formulation of Special Conditions of the contract for inclusion in bids.
• Maintain the procurement plan list and ensure annual targets are achieved.
• Provide reports relating to contracts to various committees.

Skills and Knowledge

• Project management skills, knowledge to analyse and interpret laws and regulations that govern procurement is highly required.
• Organisational and administration skills, quick and innovative thinking.
• Presentation skills (verbal and written skills) and good communication skills.
• Problem-solving and analysis.
• Basic knowledge of accounting.
• Computer literacy.
• Integrity and the ability to deal with confidential information are essential.
• Financial management skills.
• Planning and organising skills.
• Efficient and accurate with attention to detail.
• Assertiveness.
• Negotiation skills.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED

• A minimum of 4-5 years of experience in public Service Procurement environment, of which 1 year should directly be in Contract Management.
• Experience that would assist the incumbent in driving a service excellent mindset.
• Experience in strategic and business planning and monitoring and reporting.
• A sophisticated collaborative style is advantageous.
• Ability to initiate processes for the benefit of Legal Aid SA.
• Ability to communicate at any level of the organisation.
• Client service orientation.
• Knowledge of dealing with National Treasury regulations and requirements.
• Knowledge and understanding of the PFMA Act, PPPFA Act and B-BBEE Act.
• Three-year Degree/National Diploma in Supply Chain Management or related or relevant.