Non Trade Admin Manager at Woolworths

Introduction

• To provide the business with a Non Trade processing service including all the required accounting, administrative policies, procedures and processes to ensure the effective recording of all purchasing transactions relating to non-trade suppliers of goods and services, locally in an integrated, controlled and cost effective manner in a shared services environment.

Job description

• Continuous improvement through the implementation of effective  financial processes and internal  controls relating to Non Trade Purchases processing
• Effective transactional processing of non-trade purchase orders.  This will include:
• Ensuring adherence to supplier account master data payment terms for all non-trade vendor transactions
• Ensuring timeous closure of invalid/expired open purchase orders to facilitate the release of encumbrances in the correct budget period
• Establish the cause of invoice holds and ensure these invoices are timeously resolved for payment and in line with best practices
• Ensure effective non-trade transactional compliance to supplier account master data attributes
• Effective maintenance of system integrity of non trade supplier master data, including adherence to payment terms, catalogues and PO Matching options
• Ensuring that the purchasing sub ledger month end closing process is completed accurately and timeously
• Accountability for the reconciliation of relevant General Ledger accounts in accordance with IFRS and Woolworths financial principles
• Effective overall understanding of the technical processes relating to non-trade Purchase Order administration to facilitate resolution of breakdowns in systems integration.
• Effective transactional testing of enhancements to the non-trade administration processes, including implementation and change management.
• Effective Operational Reporting in line with best practice.  This will include weekly and monthly reports of KPI’s.
• Effective Risk Management in non-trade purchasing administration
• Compliance with best practice internal controls and accounting practices
• Ensure adherence to SLA with key stakeholders / customers.
• Provide input into the optimal organizational structures for non-trade administration
• Develop and lead the non-trade administration team and provide day-to-day management, feedback and coaching to enhance performance.

Minimum requirements

• Able to implement business processes and draft documentation in the non-trade administration space
• Able to draft concise performance reports
• Able to influence BU management with regard to process compliance and risk management
• Able to effectively use financial reporting systems and financial systems (e.g. Excel and Oracle)
• Able to implement financial processes in a large organization
• Able to use large, complex, integrated IT systems to process large volumes of financial transactions
• Strong management and leadership skill
• Able to identify basic legal and VAT risk areas around transactions

Behavioural Skills:

• Personal Effectiveness
• Passion for the brand and customers
• Thinking strategically and commercially
• Leading Transformation
• Connecting people
• Delivering high performance
• Having a merchant mindset
• Making insightful business decisions
• Driving quality
• Planning and organising

Job Requirements:

• Bachelor’s degree, National Diploma or equivalent
• Sound understanding of accounting processes including encumbrance accounting
• 3 - 4 years management experience in a financial environment