Office Administrator (Cape Town) at Ellahi Consulting

Qualifications/Skills Required 

• Matric.
• Computer literate.
• Strong Excel skills are essential.
• Report writing.

Experience Required

• At least 3 years in a warehouse or similar environment.
• 3-5 years of administrative experience.

Other Requirements

• Must be a vibrant, hardworking, go-getter, loyal person.
• Must be a team player.
• Excellent written and verbal communication skills.
• Able to effectively communicate with staff at all levels (good interpersonal skills).
• Honesty, integrity, and reliability.
• Strong attention to detail.
• Problem-solving skills.
• Critical thinking capabilities – must be able to think on their feet in a fast-paced environment.
• Ability to exercise sound judgment in decision-making.
• Apply urgency in work done – report faults urgently, act urgently; results-oriented.
• Self-motivated: Ability to work with little supervision.
• A willingness to learn.
• Strong ability to multitask.
• Able to work under pressure, meet deadlines, and prioritize.
• Good time management and organizational skills.
• Must be flexible due to work demands.
• Must have own transport.
• Must be willing to work night shift when required (17:00 – 02:00).

Key Responsibilities

• Daily headcount of all staff on all shifts.
• Manage day-to-day employee records and all MHE driver licenses (physical and digital).
• Coordinate weekly timesheets, scan, and send to HR.
• Service provider management – schedule time of work, check OHS compliance, book in and ensure assigned to a working area, ensure PO is in place.
• Assist with getting service provider quotes.
• Create purchase orders on SAP.
• Maintain a filing system for data on all service providers.
• Chep pallet control and reconciliations.
• Order office stationery and supplies.
• Assist with updating office policies and SOPs.
• Procuring stock from internal and external suppliers.
• Cold store liaison between the Logistics Department, HR, Payroll, and other departments where necessary.
• Documentation control for internal processes, MHE, and local deliveries.
• Scan daily local delivery notes against load sheet.
• Keeping maintenance files for all equipment.
• Prepare regular reports.