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  • Posted: Oct 25, 2024
    Deadline: Not specified
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  • We at Ellahi Consulting, are committed to deliver sound conceptual thinking and excellent customer centric results from design through to delivery and post implementation support, as fit-for-purpose and practical solutions are important to us. We offer over 20 years of experience within the recruitment, talent management and organisation development domain. ...
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    Office Administrator (Cape Town)

    Qualifications/Skills Required 

    • Matric.
    • Computer literate.
    • Strong Excel skills are essential.
    • Report writing.

    Experience Required

    • At least 3 years in a warehouse or similar environment.
    • 3-5 years of administrative experience.

    Other Requirements

    • Must be a vibrant, hardworking, go-getter, loyal person.
    • Must be a team player.
    • Excellent written and verbal communication skills.
    • Able to effectively communicate with staff at all levels (good interpersonal skills).
    • Honesty, integrity, and reliability.
    • Strong attention to detail.
    • Problem-solving skills.
    • Critical thinking capabilities – must be able to think on their feet in a fast-paced environment.
    • Ability to exercise sound judgment in decision-making.
    • Apply urgency in work done – report faults urgently, act urgently; results-oriented.
    • Self-motivated: Ability to work with little supervision.
    • A willingness to learn.
    • Strong ability to multitask.
    • Able to work under pressure, meet deadlines, and prioritize.
    • Good time management and organizational skills.
    • Must be flexible due to work demands.
    • Must have own transport.
    • Must be willing to work night shift when required (17:00 – 02:00).

    Key Responsibilities

    • Daily headcount of all staff on all shifts.
    • Manage day-to-day employee records and all MHE driver licenses (physical and digital).
    • Coordinate weekly timesheets, scan, and send to HR.
    • Service provider management – schedule time of work, check OHS compliance, book in and ensure assigned to a working area, ensure PO is in place.
    • Assist with getting service provider quotes.
    • Create purchase orders on SAP.
    • Maintain a filing system for data on all service providers.
    • Chep pallet control and reconciliations.
    • Order office stationery and supplies.
    • Assist with updating office policies and SOPs.
    • Procuring stock from internal and external suppliers.
    • Cold store liaison between the Logistics Department, HR, Payroll, and other departments where necessary.
    • Documentation control for internal processes, MHE, and local deliveries.
    • Scan daily local delivery notes against load sheet.
    • Keeping maintenance files for all equipment.
    • Prepare regular reports.

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to Ellahi Consulting on ellahi.simplify.hr to apply

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