Office Administrator - Creighton at CHEP

Key Responsibilities:

Administration

• Collect, consolidate and validate transport of logs for accurate cost recording.
• Collect, consolidate and validate use of depot fuel for accurate cost recording.
• Sawmill Revenue, sale of sundry stock.
• Stationery.
• Office/mill consumables e.g., tea, coffee, sugar, cleaning supplies.

Reception

• Welcome visitors and inform Sawmill Staff accordingly
• Answer incoming telephone calls promptly and politely.

General

• Answer incoming telephone calls promptly and politely.
• Conduit information required by Area Administrator for stock reporting/controls.
• Office/mill consumables e.g., stationery, staff welfare.
• Back-up for Micro Forestry (Logistics Planning).
• B-BBEE support to obtain and update vendor certificates for Forestry & Milling
• Responsible for info gathering for Vendor creation, modification and extensions.
• Maintain an accurate and up-to-date filing system.
• Ensure SOPs are up to date.
• System testing as/when required.
• Ad hoc tasks required to support the Admin and Finance teams.

Key Requirements;

• Matric
• Tertiary - Appropriate Administrative Qualification/ Diploma.
• Valid Driver’s License
• 3 Years General administrative experience

Skills & Knowledge

• Technical competence with computer systems – Microsoft Office, Excel, SAP, Coupa, SharePoint, Word and PowerPoint
• Well-developed oral and written communication skills.
• Ability to analyse data.
• Ability to demonstrate flexibility to deal effectively with change.
• Drive and Delivery - showing commitment to deliver to agreed deadlines.
• Decision Making – ability to prioritise and work under pressure
• Confident – self-motivated with the ability to show initiative.
• Ability to work independently with minimal supervision.
• Ability to maintain a high level of accuracy
• Personal – A team player is essential, accurate with an eye for detail and highly numerate.

Preferred Education

• Diploma - Business Administration/Management

Preferred Level of Work Experience

• 3 - 5 years