Property Administrator at Clicks Group

Introduction

• Clicks is on the hunt for a talented Property Administrator to efficiently execute and coordinate all office administration duties, communication and correspondence with stakeholders as well as any other relevant responsibilities within the Property department. This role will be based at the Head Office in Cape Town .Job description

Purpose and Objectives

• Capture and maintain accurate lease data, rental updates, landlord records, lease abstracts, and critical dates within the SAP system.
• Process new and maintain existing vendor documentation, and payment setups to ensure smooth onboarding.
• Track lease expiry dates, prepare and issue standard renewal documents and prepare renewal packs for Leasing Managers consideration
• Support the property team with administration for new and existing stores
• Manage rental queries and follow-ups from the Rents and Finance departments
• Prepare and maintain monthly and quarterly property reports, including internal and external audit reports and lease extension reports
• Assist with property meetings, document preparation, and coordination of tasks, while supporting ad hoc projects as required
• Ensure filing is completed accurately and on time, upload all documents to Clickdox - Clicks signoff system and follow up on all outstanding documentation between the Tenant and the Landlord and other property admin information
• Maintain transaction tracking systems to ensure deadlines are met
• Ensure compliance with company policies, lease agreements, FICA, POPIA, and applicable financial regulations and requirements.

Minimum requirements

Qualifications and Experience:

• 3 years experience in property administration, real estate or property finance environment.
• 2 years of experience working on the SAP Real Estate system, with SAP FI being advantageous
• Relevant tertiary qualification in Finance or Property related field
• Strong understanding of lease data management, reporting, reconciliations, and financial accuracy

Skills, Abilities and Job Related Knowledge:

• Proficient in Microsoft Office applications (Excel strongly required)
• Strong numerical ability, attention to detail and strong organisational skills
• Proven ability to manage multiple priorities in a fast-paced, admin-focused environment
• Ability to work independently and under pressure
• Integrity and discretion in handling confidential information.
• Time management skill
• Professional communication skills, written and verbal.

Essential Competencies:

• Planning and Organising
• Delivering Results and Meeting Customer Expectations
• Deciding and Initiating Action
• Following Instructions and Procedures
• Coping with pressures and setbacks
• Achieving Personal Work Goals and Objectives
• Good problem-solving ability and process-thinking mindset
• Achieving Personal Work Goals and Objectives