Office and Operations Administrator (Onsite - Maternity Leave Cover) at Think South Africa

Duties and Responsibilities include but not limited to:

• Support the team with essential administrative duties, from minute drafting to travel arrangements.
• Be the guardian of our supply inventory, ensuring all office essentials are stocked up.
• Dive into procurement, filing, and maintaining a stellar digital and physical filing system.
• Ensure top-notch quality in all documentation handed over to management.
• Timely assist Management with their administrative needs and directly communicate on  Project Initiatives.
• Efficiently schedule, coordinate, and log meetings.
• Nurture stakeholder relationships by addressing and resolving their queries or concerns.
•   Be the voice at the end of the line, handling incoming calls and routing them to the right team  member.
•  Plan and coordinate events as the heartbeat of our organization.
•  Oversee company vehicles, ensuring they’re always safe, operational, and well-maintained.
•  Collaborate closely with senior operations on building and equipment upkeep for a tidy, hazard-free environment.
• Manage our relationships with facility vendors, coordinating regular maintenance.
• Partner with our IT squad to tackle any equipment glitches and ensure a smooth tech experience.
• Regularly check on asset security and usage.
• Uphold office safety regulations, protocols, and ensure we're always compliant.
• Take charge of archiving and legal storage, collaborating with our Operations Team.
• Engage in capacity-building sessions and training.
• Stay aligned with THINK’s guidelines, policies, and procedures, upholding our organisational ethos.

Requirements:

• A Certificate or Diploma in a relevant field is required.
• A Bachelor’s degree in Business Administration or a related field is highly desirable.
• A minimum of 2 years of experience in office administration or operations.
• A valid driver’s license.
• Prior experience in an NGO environment is beneficial.
• Proficiency in Microsoft Office Suite.
• Exceptional organisational skills with an ability to handle multiple tasks simultaneously.
• Strong communication skills, both written and verbal.
• Demonstrated ability to work independently with minimal supervision.
• Proven ability to collaborate effectively within a team setting.
• An understanding of office management systems and procedures.