Office Co-Ordinator - Woodmead at AECI Limited

Job Description    

• Assist and co-ordinate facilities administrative activities to ensure maximum performance and compliance with all policies and procedures.
• Assist in administering financial records & systems.
• Ensure efficient & effective administrative procedures are maintained, producing appropriate records, reports, financial & statistical information.
• Manage and update facilities helpdesk, allocate tasks to relevant parties, track progress & provide feedback to requestor.
• Manage and coordinate on-site soft service operational and administrative duties and assist to deliver efficient and effective Facilities Management services and to maintain a clean and safe working environment.
• Assist in managing front-of-house duties & relieve the Receptionist when required.
• Coordinate boardroom/meeting room reservations and obtain catering quotes when required and ensure meeting rooms and boardrooms are set up for meetings.
• Co-ordinate all functions and events as required.
• Ensure compliance of Health, Safety and Environmental Policies and procedures and report promptly of any workplace injuries to the facilities manager and/or head of facilities.
• Collate monthly visitor stats for inclusion in report to SHE Department.
• Update monthly motor vehicle registration list of employees.
• Report any non-functional equipment to relevant parties.
• Be able to liaise with people on all levels.
• Perform ad hoc tasks as requested.

Qualifications & Experience    

• Matric.
• Minimum of 3 – 5 years’ experience in an office administration, Switchboard Operator, or maintenance at a corporate environment.
• Advantageous: Diploma in relevant field.
• Advantageous: experience in SAP.
• Advantageous: experience working in facilities management environment
• Computer literacy.
• Neat, professional and a pleasant disposition – fit into a corporate environment.