Office Management Assistant at U.S. Embassy South Africa

Duties

• Draft and prepare diplomatic notes, demarches, cables and other correspondences.
• Operate office equipment and use computers for spreadsheets, word processing, database management and other applications. 20%
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors, handle inquiries, and direct them to the appropriate persons according to their needs. Provide security escort duties. 25%
• Organize and maintain paper and electronic filing systems for records, correspondence, and other material in accordance with the section’s filing system.
• Pick up and distribute incoming mail and other material. 15%
• Complete forms in accordance with section/ Department of State procedures.
• Will be required to assist with special projects. 40%
   

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Qualifications and Evaluations
Requirements:
EXPERIENCE:  

• Two years’ experience in an office or support-supply operations that required use of forms and record-keeping documentation, and the application of detailed guidelines is required.

Education Requirements:

• Mandatory: Successful completion of secondary school is required.

Evaluations:

• LANGUAGE:  English - Good working knowledge; speaking, reading & writing. This may be tested.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.