Office Support Manager: Group Company Secretary at IDC

Qualification and Experience

• Minimum qualification: Relevant Commercial degree
• Project Management qualification will be an added advantage
• The preferred candidate must have a minimum of 5 - 8 years’ experience in Administration or Office Management, preferably in the field of discipline (Company Secretariat);
• Must have experience in managing and co-ordinating strategic projects;
• Candidate must have an appreciation of the role of the IDC and its mandate;
• Experience in State Owned Entities or development finance entities and understanding of all applicable legislative will be an added advantage;
• Knowledge and understanding of Corporate Secretariat governance principles and applicable legislation is desirable;
• Experience working in a high-level collaborative environment;
• Proven track record of effectively interacting with senior management;
• Ability to work strategically and collaboratively across departments / divisions;
• Effective, versatile and action-oriented;
• Ability to manage multiple competing priorities while building effective relationships;
• Extremely organized and persistent, with drive and determination to achieve goals;
• Knowledge of Microsoft Word, Advanced Excel and PowerPoint;
• Practical knowledge of SAP will be an added advantage.

Roles and Responsibilities

Financial / Shareholder Returns

• To assume day-to-day responsibility for projects and tasks and co-ordinate the execution of strategic initiatives.
• To create and maintain cross-functional relationships to enable leadership success.
• To manage Corporate Secretariat’s budget and cost centres and consolidate various reports.
• To assist in reporting activities and preparing comparative reports.
• To assess inquiries directed to the Group Company Secretary, determine the proper course of action and delegate to the appropriate individual to manage, and follow up to ensure resolution.

Internal / Operational Processes

• Participate in strategy formulation and implementation for the Group Company Secretary’s office.
• Provide strategic advice and support on policy matters.
• Management of the Office (planning and co-coordinating the activities of the office).
• Assist with reporting on various operational activities.
• Analyse trends and provide recommendations for remediation.
• To generate ideas for improvement of cross functional processes or resolution of complex problems.
• Represent the IDC and the Group Company Secretary in internal and external forums.
• Participate in corporate strategic initiatives/projects.

Corporate Strategic Alignment:

• To participate in and support Corporate Initiatives.
• Monitor and evaluate divisional strategic priorities and preparation of reporting and presentation requirements.

Customer Focus & Stakeholder Management:

• To create relationships with internal and external clients.
• Dealing with client queries that require policy decisions to protect the organisation against reputation risk and ensure client satisfaction.

Learning, Leadership & People Growth:

• To provide leadership and support to staff within the Office of the Group Company Secretary.
• To research best practice measures.
• Take responsibility for personal development and growth.
• Promote the sharing of knowledge and best practice.