Officer Accounts Payable – REF: JW399EX/2025 at Johannesburg Water

KEY RESPONSIBILITIES:

• Ensuring on daily basis official documents is received from supply chain and controls in place. Following up with suppliers and user departments for related documents on a daily basis and matching to the existing official and authorised documents from supply chain. Check those quotations, orders, good received notes and invoices are matched accordingly.
• Ensure that all suppliers as per the vendor master listing are reconciled 5 times per year and confirmations received for nil balance suppliers. An analysis of recons done, and aging of queries are submitted to the supervisor to review. Ensure that all reconciling items are kept current by addressing old queries with user departments and suppliers and resolving payment issues.
• Submit a report to the supervisor on a monthly basis on reconciling items that needs to be escalated. Compile monthly accrual schedule for all contract suppliers and additional suppliers. Submit accrual schedule together with all supporting documents to supervisor by due date on a monthly basis for approval.
• Compile and submit yearend audit deliverables as per year end plan to supervisor by due date. Hold regular workshops or meetings with user departments and problematic suppliers to resolve all queries and enforce the culture of accountability and knowledge sharing within the process. Ensure that filling structures and procedures are in place and adhered to on monthly basis, for audit purposes.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE:

• Grade 12 (NQF4) and Basic Bookkeeping Diploma / Certificate (NQF 5/6)
• 3 years’ creditors’ reconciliation experience in a Financial Administration environment.