Fresh Jobs at Johannesburg Water

KEY RESPONSIBILITIES:

• Participate and assist in the development of policies, procedures, regulations, and rules in the Labour Relations environment. Support management by providing specialist Labour Relations advisory service on all labour relations related matters.
• Represent the Company at Bargaining Council/CCMA, LLF and any other forum as and when required. Provide secretarial support to the negotiation team. Prepare LR training specifications in conjunction with the LR Manager. Conduct briefing sessions upon request on disciplinary code and grievance procedure and any other related labour relations related issues.
• Gather and analyze information on disputes. Liase with company lawyers on disputes referred to labour court. Compile and submit monthly, quarterly, annual and any ad-hoc Labour Relations reports as and when requested.
• Ensure that strike and contingency plans are continually updated in the event of any industrial action. Arrange and attend meetings to discuss any labour relations related issues. Attend to any other duties as may be assigned by the Labour Relations Manager or Johannesburg Water management.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• National Diploma in Human Resources Management/Labour Relations (NQF 6)
• 3 years’ experience in labour/employee relations within a unionised environment
• MS Office
• Valid Drivers License

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KEY RESPONSIBILITIES:

• Ensuring on daily basis official documents is received from supply chain and controls in place. Following up with suppliers and user departments for related documents on a daily basis and matching to the existing official and authorised documents from supply chain. Check those quotations, orders, good received notes and invoices are matched accordingly.
• Ensure that all suppliers as per the vendor master listing are reconciled 5 times per year and confirmations received for nil balance suppliers. An analysis of recons done, and aging of queries are submitted to the supervisor to review. Ensure that all reconciling items are kept current by addressing old queries with user departments and suppliers and resolving payment issues.
• Submit a report to the supervisor on a monthly basis on reconciling items that needs to be escalated. Compile monthly accrual schedule for all contract suppliers and additional suppliers. Submit accrual schedule together with all supporting documents to supervisor by due date on a monthly basis for approval.
• Compile and submit yearend audit deliverables as per year end plan to supervisor by due date. Hold regular workshops or meetings with user departments and problematic suppliers to resolve all queries and enforce the culture of accountability and knowledge sharing within the process. Ensure that filling structures and procedures are in place and adhered to on monthly basis, for audit purposes.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE:

• Grade 12 (NQF4) and Basic Bookkeeping Diploma / Certificate (NQF 5/6)
• 3 years’ creditors’ reconciliation experience in a Financial Administration environment.

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KEY RESPONSIBILITIES:

• Ensure that invoices and cheque applications are authorised by the respective user departments before processing. Follow-up to ensure that all invoices / documents sent to user departments for authorisation or correction are returned for timeous processing. All invoices or cheque applications should be date stamped on receipt.
• Ensure that invoices are timeously captured in SAP to update the age analysis and for payment. Prepare and submit journals for VAT adjustments, e.g. Fleet on a monthly basis. Review and action query invoices in order to minimise escalations. Ensure that all attached disbursement vouchers and supporting documentation are authorised.
• Reconcile petty cash general ledger accounts on a monthly basis. Perform creditors’ reconciliation prior to every payment, by ensuring that there is a signed cheque application form, authorised invoice and a supplier statement. Submit a report to the manager on a monthly basis on reconciling items that needs to be escalated.
• Prepare monthly confirmations of intercompany balances for CoJ, JRA, City Parks and Joshco and obtain signed confirmations for reporting and audit purposes. Assist the Manager: Sundry Payables in reviewing year-end accruals. Ensure that all supplier queries are handled in a professional manner and without prejudice.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Grade 12 (NQF 4) and National Diploma in Accounting (NQF 6)
• 2 years’ experience in the financial field with a completed National Diploma

OR

• Grade 12 (NQF 4) and 2nd year current studies towards National Diploma (NQF 6) in Accounting
• 5 years’ experience in the financial field with current studies.
• SAP FI and AP and Microsoft packages

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KEY RESPONSIBILITIES:

• Conduct a daily extraction of Bank Statements from online Banking for conversion and upload into SAP. Resolve any technical issues with the assistance of IT support. Ensure that reconciling items are dealt with on bank accounts and the supporting accounts such as incoming deposits and outgoing EFT’s.
• Conduct a daily review of bank statements and identify unusual items and follow up. Ensure that items detected are immediately escalated for management intervention. Ensure confirmations are obtained from all parties and that disputed items are resolved within 30 days in liaison with all stakeholders.
• Submission of cash flow forecasts for City of Johannesburg daily, weekly and monthly. Prepare and compile the bank and cash audit file to be reviewed by Manager for external and internal auditors. Ensure that all month/year end entries are processed before month/year end closure.
• Ensure regular production and timeous submission of Cash flow forecasts as well as actuals for the previous months to Shareholder is accurate and approved by Manager: General Ledger & Sundry Receivable. Ensure submission of monthly General Ledger reconciliations. Accurate and timeous preparation and submission for loading of EFT vendors.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Grade 12 (NQF 4) and National Diploma in Accounting (NQF 6)

or

• Grade 12 (NQF 4) and 2nd year current studies towards National Diploma (NQF 6) in Accounting
• 2 years’ experience in the financial field with a completed National Diploma

or

• 5 years’ experience in the financial field with current studies. SAP FI and AP and Microsoft packages.

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KEY RESPONSIBILITIES:

• Bank Account Management by overseeing all Johannesburg Water’s bank accounts, including monthly reconciliation. Ensure accurate interest received/paid on the Sweeping Account. Review and submit daily, monthly and quarterly rolling forecasts to the City of Johannesburg and management.
• Manage SAP functionality related to Sundry Debtors and Accounts Receivables. Ensure accurate computation of sub-ed and resolve all related matters with HR. Debtors Management by maintaining Age Analysis to optimize currency of Debtors and manage delinquent debtors.
• Review journal entries on SAP Accounting for monthly accruals. VAT Management by reviewing large value items in input and output VAT for accuracy and prepare VAT 201 returns for SARS.
• Inter and Intra Company Coordination: Ensure correct allocation of expenses and income in financial statements. Monthly Reporting.
• Grant Funding: Account for Grant funding in compliance with GRAP 23.
• Financial Records: Maintain proper financial records in accordance with MFMA, VAT, and GRAP. Annual Financial Statements: Assist in producing completed annual financial statements and lead schedules.
• Service Delivery: Design and implement service delivery arrangements with Accounts Payable.
• Department Management: Plan, coordinate, and control department activities to meet performance standards and motivate staff.
• Staff Performance: Manage staff performance contracts and ensure compliance with company policies and labour legislation.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• BCom Degree (NQF 7)
• 5 years’ experience in the financial field.
• Grap and SAP experience.
• 5 years Management experience.
• Valid Drivers License

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KEY RESPONSIBILITIES:

• Ensure that calls logged on the IT Helpdesk that are assigned to SAP Finance are timeously acknowledged, analysed and resolved effectively. Ensure that resolved calls are closed and Helpdesk notified. Resolve application support to customer queries
• Ensure that IT change management procedures are adhered to. Compile weekly report on calls received and reasons for calls not closed. Transport processes are documented and filed.
• Test proposed solutions in QA. Obtain signoff from business upon successful completion of QA. Conduct one on one training as a when required. Compile work procedures for training

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE:

• National Diploma in Information Technology (NQF6), SAP certification
• Minimum 3 years’ experience supporting a business environment (500+ users) in SAP Finance.

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KEY RESPONSIBILITIES:

• Provide 1st line software support to end-users, e.g. MS Office and MS Windows operating systems. provide 1st line hardware support to end-users, e.g. basic hardware desktop configuration (connecting a keyboard, mouse, printer, etc).
• Log end-users requests for IT services and support into the IT Helpdesk system, Log calls to external system providers on behalf of JW, i.e. City of Johannesburg, Internet Service Provider, etc, Reset user passwords on Active Directory, Create and maintain user accounts on Active Directory. Reset user passwords on the SAP system. Provide IT helpdesk information (Stats) when required. Assist the IT Procurement officer with the purchasing of software and hardware for end users.
• Continuously monitor IT visual aid for IT system performance and failures eg TV screens displaying status, of LAN and WAP links etc. educate and monitor end users to ensure compliance to IT policies and procedures eg IT hardware and software policies, change management etc. Keep abreast of desktop refresh rollouts and notify end users of expected installation dates of hardware as per their RFQ`s.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE:

• Grade 12 (NQF4).
• Minimum 2 years’ experience working in an IT helpdesk environment.
• Working knowledge of Microsoft desktop operating systems (e.g. Windows XP, Vista and 7) and Microsoft Office suite.
• Good command of written and spoken English.

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KEY RESPONSIBILITIES:

• Develop and implement internal control systems and processes necessary for the effective and efficient management of Orders, Tenders, Contracts, deviations and suppliers. Contribute to specifications of appropriate and accurate financial operating systems. Generate and analyse regular reports, relating to the measurement and monitoring of financial information and performance, including the implementation of the budget and service delivery and budget implementation plan (SDBIP). Implement adequate control of financial operating systems.
• Contribute to the review of the efficiency and effectiveness of financial operating systems to align with changing needs. Assist with the determination of requirements for in-house or outsourced or shared service agreements for the operation of financial systems. Provide inputs in the budget of the Unit and manage the budget allocation.
• Plan of all CAPEX and OPEX requirements for the department. Manage, direct and influence capital expenditure planning. Authorise approval on all expenditure as per delegation of authority. Re-allocate funds where there is a departmental need. Ensure funds spent are within approved budget.
• Investigate and manage any abuse and negligent utilisation of budget. Monitor and control expenditure by ensuring spending is appropriate and necessary for achievement of set objectives. Support and implement the codes of conduct for all role players. Support the formulation, implementation and monitoring the implementation of the supply chain management code of conduct. Support the implementation of systems to encourage and enforce good governance, ethics and the codes of conduct.
• These systems could include mechanisms to report misconduct, fraud, corruption, favouritism and non-compliance with legislation and disclosure of conflicts of interest, inducements, rewards, gifts, hospitality and favours. Ensure cases that may constitute a criminal offence are reported to the accounting officer and the South African Police Service. Clearly communicate the codes of conduct to all staff members and all stakeholders.
• Promote high standard of ethical behaviour by acting with confidentiality, honest, integrity in the best interests of Johannesburg Water. Conduct the annual review of the supply chain management policy and practices and proposing amendments where appropriate. Promptly reporting any deviation of the supply chain management policy from the guideline standard to the board of directors, National Treasury and the relevant provincial treasury.
• Implementation and maintain the effective, efficient and transparent systems of financial and risk management and internal control. Oversee the implementation of risk management and fraud prevention plan within the area of responsibility. Implement regular risk assessments within SCM Unit and prioritise the risk according to highest versus lowest potential risk.
• Identify and mitigate strategic and operational risks within SCM Unit in accordance with the risk priorities. Develop a risk register to monitor and reduce risks. Provide administrative support and ensure access of the internal audit unit, audit committee and the Auditor-General to the financial records and all relevant information of Johannesburg Water to enable them to perform their respective functions.
• Provide management comments Audit findings from Internal Audit, City Internal Audit and Auditor General and take appropriate action as it relates to the area of responsibility. Contribute to and provide information for the timely preparation of accurate annual financial statements for auditing and the annual report(s) for the municipality and/ or its entities to the AuditorGeneral (refer chapter 12 of the MFMA).
• Ensure and manage appropriate communication with the Office of the Auditor-General. Respond to and coordinate timeous responses to audit queries and requests for additional information during the audit. Attend to audit requests (internal and external). Attend to audit findings raised by internal and external auditors.
• Ensure employee skills and competency levels are improved to effectively provide and deliver services according to identified needs and planned programmes. Plan and motivate to acquire resources for section in terms of JW Policies and Procedures and Legislative requirements. Plan and direct employee development, Performance Management processes and programmes.
• Provide leadership to department and motivation to staff and ensure achievement of Departmental and Corporate objectives by establishing a culture of excellence. Participate in performance discussion of JW and department with staff on a a monthly and quarterly basis.
• Recognition of staff for performance and customer service. Ensure implementation of an efficient performance management reporting system. Serve in various Bid Committees (BAC, Asset Disposal Task Team and various Forums in Entity.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Honours Degree (NQF 8) in Finance/ Economics/Supply Chain Management or a related field.
• Professional Accreditation/ with professional bodies such as the SAICA/ AG SA/ Chartered Institute of Procurement& Supply (CIPS)
• 8 years’ experience in Supply Chain, Or 10 years’ experience in Finance
• 3 years’ Senior Management experience is Supply Chain
• 3 years’ experience in Audit
• 1 year experience in Contract Management
• Certificate in MFMA or acquire within 18 months of employment in JW
• Proficient use of MS office package
• Sound knowledge of legislative prescripts in the Public Sector and its application within SCM environment
• Valid Driver’s License.

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KEY RESPONSIBILITIES:

• Monitor and track tenders. Develop and draft terms of reference for all bid committees. Update the Terms of Reference periodically to keep abreast with latest development. Manage integrity of tender documentation and records. Manage compilation of tender documentation tender documentation and forms. Update tender documents to comply with the current legislation. Review evaluation of tenders as required to comply with legislation.
• Oversee the review of all submissions to the Bid Adjudication Committee (BAC). Ensure maintenance of an electronic database of tender documents. Identify opportunities within Supply Chain Management for the placement of- framework contracts. Consider stakeholder requests (internal) for emplacement of new or renewed framework contracts.
• Contribute and support the General Manager to implement a contract management process to ensure that, prior to their commencement, contracts and amendments to contracts are in writing, include appropriate contract terms and conditions (including section 116 contract requirements (MFMA) and contain performance-based contract remuneration. Maximise the implementation of framework contracts. Perform contract administration in terms of contract conditions-i.e. price adjustments, amendments etc.
• Oversee the upload and maintenance of framework contracts on the Management Information System (MIS). Support and implement clear roles and responsibilities, separation of powers and regular reporting lines for all role players to ensure transparency and accountability. Promote the generation and sharing of knowledge and learning to enhance the collective knowledge, capacity and skills of officials. Support the formulation, implementation of the Supply Chain management code of conduct.
• Ensure cases that may constitute a criminal offence are reported to the accounting officer and SAPS. Ensure that codes of conduct, roles and responsibilities and reporting lines are clearly communicated, understood by all role players. Maintain supply chain management policy and standard operating procedures. Identify need for amendments t o the SCM Policy to ensure compliance. Review standard operating procedures to ensure compliance with procedures.
• Contribute to specifications of appropriate and accurate financial operating systems. Generate and analyse regular reports, relating to the measurement and monitoring financial information and performance, including implementation of the budget and service delivery and budget implementation plan. Manage human resources. Provide advice on policy compliance and interpret its provisions of the SCM policy to stakeholders.
• Contribute to and support General Manager with regular risk assessments within the area of responsibility and the prioritization of risk according to highest versus lowest potential risk. Contribute to the analysis of reports and advice of the internal audit unit, audit committee and Auditor General, assisting with management responses in this regard and taking appropriate action.
• Contribute to and provide information for the timely preparation of accurate financial statements for auditing and the annual report(s) for the municipality and / or its entities to the Auditor-General. Contribute to and provide technical and administrative support when Johannesburg Water consults and secures stakeholder and community support for involvement in projects.
• Ensure compliance of all legislative requirements as contained in the policy, National Treasury reporting, dti &CIDB. Serve in various bid committee’s BAC, BSC, BEC Asset Disposal and various forums in the Entity. Compile quarterly reports on compliance in terms of the SCMP to the Operations and Procurement Oversight committee.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• B-Tech/Advanced Diploma/Diploma in Procurement/Logistics/Supply Chain/Accounting/Auditing (NQF 7)
• Must have 8 years’ or more experience in Supply Chain Management/procurement environment of which 3 years must be at management level.
• Certificate in MFMA or acquire within 18 months of employment of Johannesburg Water.
• Proficient use of MS Office package
• Sound knowledge of legislative prescripts in the public sector and its application within SCM environment.
• Valid Driver’s License.

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KEY RESPONSIBILITIES:

• Answer incoming calls in line with Johannesburg Water customer service standard daily. Direct complaints to the investigating unit. Demonstrate adequate understanding of the complaint’s point of view. Adequately identify the nature of the complaint.
• Make use of the correct resources towards dealing and resolving the complaint. Follow the procedures set by the office of the Ombudsman in logging complaints systematically.
• Attempt to resolve all complaints at first contact. Correctly forward all unresolved complaints to the investigation unit. Inform each complaint about the relevant turn-around time per query.
• Daily check up on all outstanding complaints logged. Follow up and escalate all outstanding complaints that are outside the Service Level Agreement timeframes. Subscribe customers that are not registered to Notify Me for any water alerts. Issue service interruption messages to affected areas.
• Produce monthly reports on alerts. Print all the job cards, maps and MRQC for the TCODES department. Log technical calls for all water prepaid vending machines.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE:

• Grade 12
• Minimum of twelve (12) months previous Call Centre/Customer Service/Complaints experience within municipal or related industry

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KEY RESPONSIBILITIES:

• Plan the monitoring and routing of reports through various committee levels, follow up/monitor and track the implementation of resolutions, manage the times allocated for implementation from one month to one year and more, plan submission of routine reports.
• Follow proper procedures relating to Internal Meetings e.g. proper notice of meeting, disclosure forms, attendance registers, etc., record and minute meetings and note resolutions within applicable Regulations, adherence to Terms of Reference.
• Properly capture resolutions taken at Committee level, distribute timeously and implement within given timeframes, report on implementation status on regular basis in terms of directive Senior Committee Officer, ensure that deferred reports are resubmitted to next meeting, obtain reports, ensure procedural compliance, route reports to relevant committees, and compile agenda (including formatting, word processing and copying).
• Edit reports emanating from departments to ensure compliance with format, etc. as stated above and correct use of language, write reports for submission to Committees, e.g. future dates of meetings and covering reports for schedules submitted by other departments.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• Grade 12(NQF4)
• Good command of written and spoken English
• 3 years’ experience in committee administration in Local Government or 2 – 3 years Senior Secretarial experience including minute taking. Computer literacy and proficiency in Word processing