Officer Payroll - Rosebank at PPC Africa

Job Advert Summary    

The Payroll Officer is responsible for the activities relating to the Company Payroll function, core system master data administration, payroll controls adherence, compliance, and governance. The role support end to end Payroll activities that includes but are not limited to all payroll calculations, personnel administration, and time processing. The Payroll Officer will act as a subject matter expert in area of responsibility that includes monthly/bi-annual/annual Employee Tax (PAYE) calculations, administration, and reconciliations.  Administrative support to General HR Activities, Employment Equity (EEA4), B-BBEE (Management Control), and Analytics may be required. The Payroll Officer reports to the Payroll Manager.

Minimum Requirements    

• Grade 12 or equivalent,
• Relevant Tertiary Education (Payroll Diploma),
• 5+ Years Payroll Experience in a Manufacturing/Mining and Unionised Environment.
• Stakeholder Management,
• Negotiations Skills,
• Communication Skills,
• Networking Skills,
• Risk management and corporate governance,
• Time & Attendance System Experience,
• Microsoft Package Experience,
• SAP Payroll (Mandatory), Organisational Management, Personnel Administration, Spinifex,
• Must have strong knowledge of a variety of computer software,
• Expatriate Management Experience (advantageous),
• Strong understanding of HR processes and terminology, payroll and benefit processes and procedures.

Duties and Responsibilities    

• End to end payroll processing, accurately and timeously and according to payroll calendar deadlines,
• Implement and maintain payroll best practices to improve efficiency and consult with HR team to improve payroll and HRIS processes,
• Ensuring compliance to all statutory and legal compliance in respect to Payroll with special reference to Tax Legislation, POPI Act, BCEA, LRA and Collective Agreement,
• Employment Tax (Essential)
• Establish & Review of relevant policies and procedures,
• Document all payroll related processes,
• Implement Auditable Payroll Control to mitigate risks,
• Assist and investigate payroll queries and feedback to employees,
• Administering Timesheet input and ensure accurate upload of time and other input in such as leave, overtime, shift allowance calculations,
• Administering Month end Process and Reporting,
• Support month end processes,
• Administer all Engagements, Terminations and Movements Processes internally and externally,
• Administer all FNB & Standard Bank Loans and manage the application process,
• Administer all Disability applications and other Benefit Funds and related activities, including Medical Aid application and onboarding of new employees on the payroll,
• Monthly Statutory reconciliation and payment – SARS, UIF, SDL,
• Manage Payroll System and drive all relevant changes, i.e UAT process,
• Maintain Systems and updating Business with relevant legal and policy changes,
• Administer and drive all IRP 5 related activities including submission ensuring compliance to Tax Legislation,
• Support Annual Increase and Bonus activities and Administer Salary Adjustments,
• Administer WCA & COID Payments and annual returns,
• Submission of Data to South African Stats and any other regulatory body,
• Submission of Data in accordance with Regional and Group Requirements,
• Support Headcount activities including but not limited to,
• Monthly headcount Management – Actual, Budget and Forecast,
• Annual Headcount and Labour Force Budgeting Process,
• Processing of expatriate contracts where applicable,
• Regular engagements and training to Time Administrators,
• Store all payroll instructions on a Shared drive for easy accessibility,
• Create and Maintain Electronic Personnel Files.

HRIS & Analytics

• Implement and maintain complete electronic employee personnel files, records, and other documentation for employees, including processing new employees, forms for employment status changes and maintaining timely and accurate files,
• Prepare statistical and analytical summaries and reports from the HRIS involving payroll information that add value to the business,
• Analyse Labour Costing to support productivity measures and Labour efficiencies.
• Obtain Production efficiencies that support analytics.
• Act as SAP Superuser and Site Single Contact for System related engagements
• Provide regular feedback to the HR team on any system improvements and changes.
• Always ensure data completeness and integrity,
• Support HR Reporting Activities that include Employment Equity, B-BBEE etc.