Officer (Post Level 10/11) at University of the Free State

Duties and responsibilities:

• Effectively reconcile and run associated exceptions reports.
• Report problem vendors and sort out problems.
• Manage open PO list per vendor.
• Perform reconciliations of critical vendors.
• Review reconciliations done by other officers and senior assistant officers.
• Manage the scanning of all once-off claims into an electronic system and assist with the difficult queries.
• Manage the Once-off office on deadlines, capturing and recurring procurement.
• Review Once-off creditors to identify recurring procurement from once-off payments and register these vendors where they meet the criteria of the UFS.
• Ensure and monitor accurate and timely foreign transactions (Once-off and PO-related).
• Review accuracy of the water and electricity payments.
• Create more effective invoice/receipt processes.
• Take responsibility for contingency plans of staff, including leave and sick leave.
• Monitor risks relating good receivable notices.
• Monitor appropriate approvals as per policy (more than 10% deviations from the original PO).
• Manage and monitor Image Now to ensure that no items are older than 2 days.
• Identify and monitor corrections of Double payment reports.
• Monitor the risk of the system taking appropriate discounts as agreed with suppliers.
• Monitor the risk of completeness and accuracy of credit/debit notes captured.
• Manage the Dashboards of creditors.
• Compile and review monthly management reports.
• Oversee and monitor all creditor reconciliation functions. 
• Assist with implementing financial policies and procedures.
• Manage the match workbench to ensure optimal effectiveness and an optimal control environment.
• Perform CR/DP/FR Payment Process.

Inherent requirements:

• Bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF level 7 or a three-year national diploma on NQF Level 6.
• Minimum of two (2) years’ relevant working experience in a Creditors’ environment.

Recommendations:

• Experience within the higher education environment.
• Knowledge of university systems, policies, and procedures.
• Member of or registration at a professional body (attach proof).