OHS - Officer - Rusternburg at Tsebo Solution

Duties & Responsibilities    

• Rationalised, compliant and contracted subcontractor database
• Build and maintain a site-based database of Suppliers, whilst identifying alternative suppliers, thereby ensuring continuity for both Tsebo and the Client
• Ensure all suppliers legal documentation: Letters of Good Standing; 37.2; Site personnel information is captured and current.
• Changes to be noted and communicated to Client and Tsebo Management Team.
• Identify alternate service providers within the industry and setup meetings with on-site Operational Managers for evaluation.

Customer focus

• Client and internal Operational Team deadlines and turnaround times for various processes are achieved. 
•  Work with on-site team to develop and maintain a Client focused attitude toward activities
• Interact with Client to provide and process information in response to enquiries, concerns and requests about services
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced
• Attend to and resolve all client queries timeously or escalate when necessar

Administrative and other support to the Procurement function to maximise productivity

•  Ensure that overall compliance of site operations is in line with contractual requirements, legal requirements, regulations, 
• standards and organisational requirements.
• Variation/Change Control Notification Documentation: Ensure all variations (Change Management/Control) which affect the 
• client/Tsebo agreement, on all service levels, are implemented and maintained in accordance with the contractual 
• requirements.
• Ensure mechanisms are in place for effective performance management and review of sub-contractors. Review Hard and Soft Service Level Agreements (SLA’s) with external service providers and Category Managers annually. Revise if necessary for inclusion into new SLA’s.  Report on, monitor, manage and coordinate actions relating to the Corrective Action process. 
• Implementation of systems, processes, procedures and policies to effectively improve / implement HSE.
• Drive standardisation of systems and processes at site level.
• Provide administrative support to team members
• Obtain supporting documentation from Suppliers to submit to Tsebo HQ Procurement for onboarding process.

Reporting 

• Prepare weekly/monthly reporting within set timeframes for submission to your Senior Facilities Manager as requested
• Update, maintain and report all relevant records pertaining to service records/certification etc

Compliance to all policies and processes 

 Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as 

• applicable to this position.
• Establish a Self-Audit Program to be used at site level to ensure compliance with the standards and any other applicable legal 
• requirements.
• Manage and lead all site (internal/external) compliance audits to drive desired compliance against the Contractual outputs.
• Ensure staff are provided with the necessary mentoring and training on an ongoing basis to ensure competencies required on 
• site are in place (Induction and site orientation, emergency preparedness training, toolbox talks, safe operating procedures 
• and on the job training)
•  Ensure all sub-contractors and critical suppliers used on site are provided with the necessary mentoring and training on an 
• ongoing basis to ensure competencies required on site are in place (Induction and site orientation, emergency preparedness 
• training, toolbox talks, safe operating procedures and on the job training).
• Ensure that Operational Risks, Health and Safety Risks and Hazards and Environmental Risks are documented and reviewed 
• annually or when changes occur in the operations.
• Implement, confirm, and manage, monitoring and measuring systems in place to track environmental performance.
•  Report on and follow up on any Incidents / Accidents on site and ensure corrective actions implemented eliminate 
• reoccurrence if required.
• Monitor all legislation changes and update policies and procedures accordingly.
• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are 
• undertaken

Skills and Competencies    

• Legal knowledge pertaining to statutory requirements relevant to the site (local & national).
•  Knowledge and understanding of Risk Management relating to legislative requirements.
•  Auditing and reporting skills
•  Understanding and implementing requirements of ISO standards relating to Health and Safety, Environmental and Quality
• Exceptional attention to detail

Record keeping

•  Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
•  Ability to work independently as well as within a team to meet a singular goal or deadline
•  Ability to communicate effectively at all levels with, Client, Tsebo management and sub-contractors
• Cost conscious without compromising: quality of service or product/s

Qualifications    

• Minimum Grade 12
• Relevant HSE Certification / Qualification.
• Relevant ISO auditing accreditation / certification / qualification
• Work/Skills Knowledge/Experience (career path that should ideally be followed before attaining this position)
• Experience must be demonstrated in having held a similar position