Operations Administrator - Westville at CHEP

Major/Key Accountabilities

Transactional Purchase Order Processing

• Accountable for completing purchase orders timeously and accurately.
• Responsible for GL and cost centre selections and for ensuring all other details including quantity and price verifications.
• Ensure goods received are receipted, request Purchase Order amendments if / where necessary and query discrepancies.
• Check invoices and forward for timeous payment.
• Run reports for open orders and follow up accordingly.
• Liaise with Procurement team in regard to identified need for goods or services for the sourcing thereof.
• Resolve queries relating to Invoices / Purchase Orders both internally and with suppliers.
• Implement effective controls to minimise Basware queries.
• Query resolution of relevant service centre costs and support provided for tracking costs e.g. reports for raw material usage, PPE registers, forklift maintenance trackers.

Assets

• Responsible for raising CAPEX orders and confirming validity of information for accurate Asset
• Shell cost tracking and Asset Register entries.
• Responsible for ensuring Operational Assets are accurately tagged.

Stocks

• Responsible for capturing all Hire Stock, Raw Material and Trading Stock stock-counts timeously and accurately on a scheduled basis.
• Assist with stock variance investigations to mitigate risk of all stock held at SSA Service Centres.

Operations Systems

• Ensure Daily Plant Inspection Sheets – Yard Stock Movements are accurately recorded in SAP.
• Daily capture in SAP of all Functional Outsourced production. Accuracy is critical to ensure payment for the provided services is correct - work with Ops personnel to carefully capture and manage all production data to facilitate APE transacting.
• SAP trainer for new staff and refresher training for current staff.
• Ensure timeous capture of Excessive Wear & Tear claims on Siebel.

Company Vehicles

• Administration of company vehicles for the region e.g. fine administration, maintenance, services.
• Responsible for pool car bookings.

General Administration

• General administration of Waged Employee files – engagement forms, leave forms, workmen’s compensation etc.
•  Facilitate the timeous submission of relevant schedules to third party service providers.
• Responsible for weekly Trading Stock recons ensuring queries e.g. damaged stock or trial products are timeously resolved and managed.
• Produce weekly reports for management.
• Maintain an accurate and up-to-date filing system.
• Ensure SOPs are up to date.
• Project support – team member, testing, feedback, training, implementation in regions.

Qualifications

• Tertiary qualification – preferred Purchasing or Supply Chain or Administration disciplines

Experience

• 2- 3 years general administrative experience. Experience in purchasing. 3 years SAP experience