Operations Administrator (YES Programme) at ALPLA Group

KEY DUTIES AND RESPONSIBILITIES 

• To keep stock of production consumable records e.g. production recording books. This includes issuing new books when required.  
• Final filing of all shop floor data including production sheets, completed job cards, completed plans, and signed off plans  
• To assist operations team with general administration work  
• To assist operations team with any other reasonable task requested over and above of the work listed above.  
• Assist operations team in preparation for site audits  
• Order and facilitate the monthly beverages/employee parcels  
• Order and facilitate the monthly stationery  
• Answer calls within the prescribed number of rings  
• Transfer all calls to the appropriate person and take messages if unavailable  
• Deal with all callers in such a way as to enhance the image of the company.  
• Make photocopies, send emails/faxes and file documentation according to specification  
• General Typing as and when required  
• Send and receive general documentation/parcels via courier and mail  
• Ensure all documents, parts and equipment reach the required destination on time and in the most cost-effective manner  
• Adhere to company policies and procedures with regards to job specifications  
• Ensure housekeeping of general areas and facilitate a tidy, neat environment  
• Responsible for Quality and Food Safety Management when food contact product is produced in the plant. To report any risks identified.  

Based on the Business Process Management (BPM) processes the job holder is responsible for:

S6 (Assure product conformity)

• S6.3 Responsible to comply with all Hygiene requirements in the plant.
• S6.2 Support complaint handling by reporting all identified non-conformities and support in the implementation of effective corrective actions determined by the process owner, when needed.

S10 (Ensure occupational health, safety and environment)

• Ensure that HSE compliance in own area of responsibility.
• Report any incident or unsafe conditions seen in the plant/ work area.

Requirements

REQUIREMENTS

• Aged between 18 and 34.
• Must be Unemployed.
• Must not have taken part on the YES Programme before

QUALIFICATION AND EXPERIENCE REQUIREMENTS

• Matric
• Qualification in Office Admin or similar tertiary qualification (diploma or degree)  
• Competent in MS office with MS Excel at intermediate level  
• Physically able to carry out this function for an 8 hour shift  
• Be able to do self-planning on priorities  
• Good communicator  
• Customer orientated