Operations and Office Administrator at RecruitMyMom

Job Description

• Operating at the center of a fast-moving manufacturing and warehouse environment, this permanent position drives the functional efficiency of daily business operations. Working standard weekly hours from Monday to Thursday (07:30 to 16:00) and Friday (07:30 to 13:30), the role bears critical responsibility for opening the facility daily to ensure transport trucks depart on schedule.
• The position demands a career-focused and highly dependable administrator who takes absolute ownership of the office workspace. The successful candidate will act as the operational anchor, managing supplier relationships, internal sales requests, and inventory controls while maintaining the capacity to lead day-to-day administrative frameworks independently when required.

Key Responsibilities

• Logistics & Transport Coordination: Plan operational delivery schedules and coordinate transport logistics to ensure prompt distribution workflows.
• Inventory & Stock Management: Oversee rigorous stock control systems and monitor physical inventory parameters in alignment with warehouse output.
• Financial Administration: Process accurate commercial invoices, generate credit notes, capture supplier invoices, and systematically manage debtors and customer account follow-ups.
• Procurement & Supply Chain Liaison: Execute corporate procurement cycles and maintain clear, professional liaison with external suppliers.
• Internal Sales & Customer Care: Manage incoming customer service workflows, coordinate internal sales functions, and resolve client inquiries efficiently.
• Operational Adaptability: Provide general office administration support, demonstrate active initiative, and adapt flexibly to manage miscellaneous tasks across the business as required.

Requirements

• Hands-on Operations Experience: Recent, proven experience in a dedicated Operations Administrator or Office Administrator capacity, distinct from general clerical administration.
• Industrial Sector Exposure: Prior experience working closely within a warehouse or manufacturing environment.
• Punctuality & Reliability: Strict capacity to unlock and open the physical facility at 07:30 every morning.
• Multi-Tasking Competence: Proven capability to handle multiple operational priorities simultaneously while working independently.
• Long-Term Career Alignment: A dependable and settled professional seeking a long-term position.

Required Software Skills

• Microsoft Office
• Microsoft Excel
• Google Workspace / Google Tools