Operations Coordinator (Events) at Energy Capital & Power

Job Description

Event Planning & Execution:

• Develop and oversee detailed event timelines, schedules, and task checklists.
• Manage all logistical aspects, including venue selection, supplier coordination, and transportation arrangements.
• Liaise with vendors, clients, and key stakeholders to confirm and finalise event details.

On-Site Event Management:

• Lead on-ground event operations to ensure seamless execution.
• Identify and resolve any operational challenges in real time.
• Supervise event setup and breakdown, ensuring all elements meet required standards.

Administrative & Financial Oversight:

• Handle event-related documentation, contracts, and invoice processing.
• Maintain and update key databases, including supplier and client records.
• Compile post-event reports to assess performance and identify improvement areas.

Cross-Functional Collaboration:

• Work closely with marketing, sales, and creative teams to align event objectives and messaging.
• Support project coordination and ensure clear communication across departments.

Qualifications

• Diploma or Degree in Events Management, Project Management, Business Administration, or a related field.
• 3–5 years of experience in event coordination, logistics, or operations (preferably in conferences or large-scale events).
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable with project management tools or CRM systems.
• Excellent written and verbal communication skills.
• Ability to work under pressure and manage multiple projects simultaneously.
• Fluency in Portuguese or French will be a strong advantage.
• Willingness to travel occasionally for events or onsite coordination.