Operations Management Administrator at AECI Limited

Purpose of the job

• Chemicals operations have 8 facilities with various business stakeholders. This role is to provide comprehensive and structured administration support to Chemicals Operations Management

Required output

Functional

• Provide comprehensive administrative and operational support to Operations Management.
• Coordinate and maintain operations / manufacturing excellence standards, matrices, reporting and tools across 8 AECI Chemical Plants.
• Provided comprehensive administrative and operational support to Operations management
• Coordinate and maintain Operations / Manufacturing Excellence standards, matrices, reporting and tools across 8 AECI Chemicals plants 
• Develop and maintain tools to monitor and track manufacturing excellence governance and initiatives 
• Efficiently coordinate Head of Operations processes, systems, governances, cadences to manage eight (8) AECI Chemical facilities and businesses. 
• Efficiently coordinate admin associated with Head of Operations multiple business / plants’ stakeholder.
• Support Head of Operations to plan, organise, direct and control the work activities of the team members in order to provide prompt and efficient services to internal customers, i.e. employees, MANCO, EXCO, Customers, Community and other stakeholders.
• Through routine structured views, identify, report and implement improvements
• Logistics and Calendar Management: Schedule appointments, meetings, and events, ensuring sufficient preparation time for the Head of Operations / Executive.
• Communication Handling: support and enable efficient management of communications for Operations
• Record keeping and document Management: Maintain and organise important documents, contracts, and files.
• Research: Gather information and data on various topics related to he senior manager’s work.
• Meeting Support: Attend meetings, take notes and minutes, and ensure follow-up on action items.
• Stakeholder Management: Proficient and proactive stakeholder engagement for seamless interphase and integration management. 
• Report writing and presentations preparations: Initiate draft report and presentations

Requirements

Qualifications and expertise required (Must)

• Matric / Grade 12
• Further Education certificate / qualifications (advantageous)
• Experience required 3-5 years relevant experience in an administration role.
• Advanced computer literacy MS Excel, MS Word and PowerPoint.
• SAP Knowledge
• Operations Manufacturing Environmental Experience
• Operational Manufacturing Excellence elements awareness
• Environmental and safety awareness
• Basic awareness of Occupational Health and Safety Act
• Basic Administration Capability

Personal Attributes

Competencies (skills, knowledge and characteristics)

• Attention to detail
• Communication Skills
• Problem Solving
• Teamwork