PA/ Departmental Administrator: Group COO’s Office at Gauteng Growth and Development Agency

The successful incumbent will be reporting to: Group Chief Operations Officer and will be expected to execute the following tasks:

• Provide comprehensive administrative support to senior executives, managing their calendars, appointments, and travel arrangements.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
• Support in the overseeing of day-to-day office operations, ensuring a well-maintained and organized work environment.
• Prepare meeting resources (agendas, materials, and follow-up documentation) and attend meetings as needed.
• Draft and edit correspondence, reports, presentations, and other documents on behalf of senior executives.
• Ensure the accuracy and quality of all written materials.
• Maintain organized electronic and physical filing systems for efficient document retrieval.
• Assist in drafting and editing documents, reports, and presentations as needed.
• Respond to inquiries and provide information to internal and external stakeholders.
• Act as a liaison between different departments, fostering effective communication and collaboration.
• Maintain external relationships with service providers and suppliers, stakeholders, shareholders and relevant provincial and national departments.
• Provide input in the development of internal control policies, processes and procedures in line with any relevant legislation and best practices.
• Ensure that all operational activities of the department are conducted in accordance with the PFMA, relevant regulations, the GGDA’s Code of Business Conduct and Ethics, sound business practices, and the other policies and practices approved by the Board.
• Provide support, coordination, and submission of department and sub-committee documents.
• Coordinate and submit relevant documents to shareholders and stakeholders

MINIMUM QUALIFICATION AND COMPETENCY REQUIREMENTS:

• Higher Certificate or NQF Level 5 qualification in business administration, communications, or a related field.
• 2 years’ experience in office administration, and one year 1 in a personal assistant capacity of which should be supporting an executive leader.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Good customer relations management.
• Positive team player
• Proficient organizational and time-management skills as well as strong multi-tasking abilities.
• Display strong written and verbal communication skills, including stakeholder relations skills