PA | Office Administrator at African Echoes Recruitment

ABOUT POSITION:

• A growing hospitality, accommodation, and events operation in Pretoria is seeking a highly organised and proactive PA / Office Administrator to provide administrative, operational, and organisational support to senior management.
• This role is ideal for an experienced administrator who thrives in a fast-paced environment and enjoys coordinating multiple functions across administration, finance, HR, and operations. The successful candidate will play a key role in ensuring management remains organised, informed, and supported while maintaining efficient office systems and processes.

KEY RESPONSIBILITIES:
Administration & Executive Support

• Manage calendars, appointments, meetings, and reminders for management
• Coordinate internal and external communications
• Draft correspondence, emails, and meeting documentation
• Capture and distribute meeting minutes
• Maintain filing systems and company records
• Create and maintain administrative tracking systems and reports

Finance & Bookkeeping Support

• Process invoices and payment documentation
• Liaise with external bookkeepers and service providers
• Assist with debtor follow-ups and payment tracking
• Support cash-up processes and financial administration
• Prepare commission and payroll information for processing
• Maintain accurate financial records and supporting documentation

HR & Staff Administration

• Assist with recruitment administration and interview scheduling
• Maintain staff records, contracts, and HR documentation
• Coordinate attendance records, leave tracking, and payroll inputs
• Support onboarding and induction processes
• Assist management with general HR administration

Operational Support

• Manage office supplies, stock, and inventory records
• Coordinate supplier deliveries and contractor access
• Assist with operational projects and event administration
• Support venue operations and departmental administration as required
• Ensure accurate record-keeping and smooth day-to-day office operations

PACKAGE:

• R12 000 Negotiable (DOE) Live In
• Long-term growth opportunity within a growing hospitality and events operation

LOCATION:

• Pretoria – Gauteng