Payroll Administrator at Boardroom Appointments

Job Overview

• An exciting opportunity exists for an experienced Payroll Administrator to manage the end-to-end payroll function for a wage-based workforce within a manufacturing environment.
• The successful candidate will be responsible for ensuring accurate and timely payroll processing, with specific emphasis on the application of Furniture Bargaining Council (FBC) rules and regulations, including wage structures, benefits, deductions and overtime allowances.
• The role will also oversee time and attendance administration, payroll reconciliations, statutory compliance and payroll reporting.

Key Responsibilities
Time and Attendance Management

• Review and manage the submission of daily departmental timesheets.
• Liaise with department managers to obtain authorisation and sign-off on timesheets.
• Capture leave records on the Time and Attendance system and ensure accurate integration with SAGE 300 People.
• Implement and maintain Time and Attendance systems and conduct regular accuracy checks.
• Ensure Temporary Employment Services (TES) timesheets are submitted and processed within deadlines.
• Generate and distribute daily late-coming reports to management and HR.

Payroll Processing

• Import employee hours and process manual adjustments in accordance with authorised instructions.
• Capture and process payroll information, including leave, sick notes, banking details and allowances.
• Apply Furniture Bargaining Council rules accurately, including wages, overtime, levies and union deductions.
• Reconcile payroll reports and prepare accurate payroll packs for audit purposes.
• Submit payroll runs to the Supervisor for review and finalisation.
• Prepare Electronic Funds Transfer (EFT) payments and payment requisitions for approval.
• Assist employees with payroll-related queries concerning leave, earnings and deductions.

Month-End and Statutory Compliance

• Prepare third-party payment schedules and garnishee orders.
• Process employee terminations and prepare relevant UIF documentation, including UI-19 forms.
• Ensure all payroll documentation is accurately maintained and securely filed.
• Distribute IRP5 certificates, holiday pay statements and provident fund bonus statements.
• Ensure compliance with applicable South African payroll legislation and statutory requirements.

Reporting and Analysis

• Prepare weekly overtime reports in accordance with the Furniture Bargaining Council Collective Agreement.
• Compile and submit monthly absenteeism and leave reports.
• Generate ad hoc payroll and HR reports for management and operational departments.
• Perform payroll reconciliations and maintain accurate reporting records.

Minimum Requirements
Education and Qualifications

• Matric / Grade 12 (essential).
• Payroll Administration or HR Certificate/Diploma will be advantageous.
• Training or certification in SAGE 300 People is strongly preferred.

Experience

• Minimum of 3–5 years' payroll administration experience.
• Specific experience in wage payroll processing is essential.
• Practical knowledge and experience applying Furniture Bargaining Council rules and regulations is essential.
• Proven experience using SAGE 300 People.
• Experience working with Time and Attendance systems.
• Previous experience within a manufacturing or factory environment is essential.

Technical Skills

• Intermediate to advanced Microsoft Excel skills, including VLOOKUP, Pivot Tables and formulas.
• Excellent understanding of South African payroll legislation, including UIF, PAYE and SDL.
• Strong payroll reconciliation, reporting and analytical skills.
• Good understanding of statutory deductions, payroll administration and employee benefits.
• High level of accuracy and attention to detail.
• Strong organisational, communication and time management skills.

Key Competencies

• Strong numerical and analytical abilities.
• Excellent attention to detail and accuracy.
• Ability to work under pressure and meet strict payroll deadlines.
• High levels of confidentiality and integrity when handling sensitive payroll information.
• Effective communication and interpersonal skills.
• Ability to work independently and collaborate with HR, Finance and operational management.