Payroll Administrator at RecruitMyMom

Job Description

• A well established construction company is looking for an experienced Payroll Administrator to support the HR Manager on a 6 month contract. This full time in office role is suited to someone who is organised, detail-focused, and able to manage multiple projects while maintaining accuracy and professionalism. This role is suited to a solid payroll professional with a good working knowledge of South African payroll and labour legislation. The successful candidate must be accurate, process-driven, confidential, and able to work independently with minimal supervision.

Key Responsibilities·     

• Process monthly wages payroll accurately and within required deadlines using Sage 300 People.
• Import, reconcile and validate time and attendance data from ERS-Bio before payroll processing.
• Ensure all earnings, overtime, double time, allowances, leave, unpaid time and deductions are correctly captured and applied.
• Capture, update and maintain employee information on Sage 300 People and ERS-Bio.
• Ensure employee records are complete, accurate and compliant.
• Activate and terminate employees in line with payroll period and HR requirements.
• Monitor, validate and follow up on timesheets, clocking data and attendance exceptions.
• Ensure overtime and double time are properly authorised before processing.
• Investigate and resolve payroll discrepancies before payroll cut-off.
• Maintain proper payroll audit records, including saved timesheets, approvals and supporting documents.
• Ensure payroll processing complies with company policies, procedures and applicable South African legislation.
• Capture and verify employee banking details to ensure correct payment setup.
• Generate payroll reports for checking, reconciliation and management review.
• Assist with payroll audits and provide supporting documentation when required.
• Liaise with sites regarding timesheet cut-offs, corrections, approvals and missing information.
• Assist with HR administration, including employee documentation, contracts, onboarding records, employee changes and termination paperwork.
• Ensure HR and payroll records are maintained in line with confidentiality and POPIA requirements.
• Support compliance with relevant payroll and labour legislation, including BCEA, UIF, PAYE, SDL, COIDA and applicable bargaining council requirements.

Requirements

• Minimum 3 years working in payroll
• High level of accuracy and attention to detail.
• Strong payroll discipline and deadline management.
• Good HR administration ability.
• Sound understanding of confidentiality and employee information handling.
• Ability to work under pressure.
• Good problem-solving and reconciliation skills.
• Strong organisational ability.
• Professional communication with site teams, employees and management.
• Reliable, structured and able to work with minimal supervision.