Payroll Administrator at The Aurum Institute

Key Purpose:

• The Payroll Administrator contributes to the organisational goals by providing an efficient payroll and employee benefit administration function that is highly customer focused and aligned to organizational and operational requirements. The Payroll Administrator will be expected to successfully administer the monthly payroll function for a Division/Business Portfolio within the company.

YOU WILL BE RESPONSIBLE FOR:

General Administration

• Action changes to employee benefit deductions timeously
• Print and distribute payslips to employees on a monthly basis
• Maintain and update employee data as per Business Unit  requirements
• Prepare monthly reports of 3rd party payments earnings, taxes and deductions
• Any other payroll duties as required by the business

Payroll Administration

• Collecting, calculating and entering  accurate payroll information by data into the Payroll and HR system
• Capture all new employees pay information onto the payroll system
• Resolve payroll discrepancies by collecting and analysing information
• Adhere to company policies and procedures
• Maintains employee confidence and protects payroll operations by keeping information private and confidential
• Validate input received on schedules before importing into payroll
• Leave Management: Monthly control checks performed
• Administer garnishee orders and (IT88) from SARS.
• Attend to all payroll related queries including tax and legislative matters.
• Submit UIF records to the Unemployment Insurance Fund.
• Process all EFT salary payments – Ad Hoc and 3rd party.
• Forwarding of payment schedules to 3rd parties once payments has been made
• Prepare and maintain ad hoc reports using BIM and other functionality in VIP
• Conduct appropriate audits to ensure data integrity
• Timesheet Management

Liaise with External and Internal customers

• Provide support and assistance to all Business Unit employees and management
• Coordinate with HR business partner around payroll documentation received timeously and authorised

General

• Report all risks associated to the actions you take to Senior Management/Human Resources
• Adhere and maintain Decision making authority as allocated to the position
• Participate in proactive team efforts to achieve departmental and company goals

Requirements
YOU MUST HAVE:

• Qualification / Professional Membership
• Matric and/or relevant Payroll or HR qualification

Work Experience

• At least 5 years’ experience in payroll function
• VIP-People Payroll experience will be an added advantage
• Full understanding of payroll concepts and remuneration practices
• Proficient  in using,  MS Excel (v-lookups, pivot tables and graphs), Internet, Email
• Knowledge of FNB Online Banking system 
• Very Good understanding of all legislative acts such as BCEA;  Income Tax, UIF and Labour Relations Act
• Experience of employee benefits administration with regards to Medical Aids, Pension and Provident Funds etc.

Competencies

• Excellent communication skills
• High attention to detail
• Numerical ability and data entry skills
• Ability to work to deadlines
• Understanding of payroll legislation and processes
• Ability to interpret different earning types to  relevant legislation applied
• Customer service focused