Payroll Manager at KFC

Requirements

Payroll Governance & Control

• Own and oversee the full payroll lifecycle (weekly and monthly)
• Ensure accuracy, completeness, and integrity of all payroll inputs and outputs
• Establish and enforce payroll controls, processes, and deadlines
• Approve and sign off payroll prior to payment release
• Monthly 3rd Party Payments (Provident, Pension, Funeral, Emp201, UIF, Garnishees)
• Monthly reconciliation of GL and TB accounts
• Ensure confidentiality and security of payroll information

Statutory Compliance & Risk Management

• Ensure full compliance with all legislative requirements (SARS, Department of Labour, etc.)
• Oversee submission of EMP201, EMP501, IRP5s, and other statutory returns
• Manage and resolve SARS queries, audits, and payroll-related investigations
• Ensure correct implementation of deductions (garnishees, benefits, statutory obligations)
• Monitor legislative changes and implement required updates 

Payroll Operations & Systems

• Oversee payroll systems (e.g., Sage 300 People) and time & attendance platforms
• Ensure system optimisation, accuracy, and process efficiency
• Manage relationships with payroll service providers and system vendors
• Drive continuous improvement initiatives within payroll processes
• Ensure integrity of clocking, leave, and payroll data integration

Financial & Analytical Oversight

• Analyse payroll trends (overtime, wage variances, cost drivers)
• Review and validate payroll-related financial reports and reconciliations
• Process monthly third-party payments (benefits, unions, garnishees, etc.)
• Provide accurate payroll data for budgeting and forecasting
• Support audit requirements with accurate documentation and reporting 

Stakeholder Management

• Act as primary payroll contact for HR, Finance, and Operations
• Engage with management on payroll risks, trends, and approvals
• Provide guidance and training to line managers on payroll processes
• Ensure clear communication regarding payroll deadlines and requirements

Ad Hoc Duties

• Perform a quality check on all information received from HR
• Ensure that all employment contracts are complete and accurate. 
• Set and enforce payroll deadlines
• Oversee and sign off the effective running of the weekly and monthly payrolls
• Resolve escalated pay related issues
• Run statutory report for annual submission for Employment Equity and Skills Development.
• Upskill and educate line management on payroll processes
• Administer the Employee Self Service Portal
• Calculate ad-hoc bonuses from wage negotiation
• Calculate and track various wage employee incentives
• Calculate and implement Annual Increases
• Liaise with payroll services provider
• Resolve any Department of Labour queries that arise
• Providing release files for payments
• Ensure overtime is approvd by relevant managers

People Management

• Lead, develop, and manage the payroll team
• Evaluate employee’s performance based on deliverables and identify suitable training for employees
• Ensure employees compliance with all applicable legislation as well as corporate and company procedures and policies
• Ensure employees are trained and developed based on identified training needs Liaise with Training Department on all identified training gap
• Ensure employees in the stores are trained in Finance procedures as identified
• Ensure performance appraisals are conducted as per requirement
• Ensure general discipline in the Department and ensure corrective action is taken on all misconduct incidents
• Adhere to all HR policies, procedures and requirements to ensure sound people practices
• Monitor team and employees moral and address any issues of concern
• Motivate employee compliment

Reporting & Compliance Monitoring

• Provide reports for payments and returns (e.g. union fees, provident fund, garnishee orders, group life cover etc.)
• Report weekly on non-conforming clocking inaccuracies
• Report weekly on categories of overtime.  Analyse variances, highlight and attach supporting documentation
• Run reports for contracts that are expiring and communication to HR and wages for resolution
• Generate ad hoc reports as requested
• Carry out all agreed ad hoc assignments, tasks and projects as requested