Payroll Officer at Border Management Authority

Minimum Qualifications

•  An undergraduate qualification in Finance, Accounting or Human Resources at NQF level 6 as recognized by SAQA 

Minimum Experience

• A minimum of 2 years relevant experience

Responsibilities/Duties 

• The incumbent will renderer the following functions: Advise the Payroll Unit in terms of BMA Payroll as a service, related to the following aspects but not limited to: Remuneration, Benefits;  Third party deductions; Employee related claims (overtime, shift work allowance and S&T etc) and  Communication and up skilling of staff relating to the payroll matters. Advise on payroll practices to be followed the BMA. Participates in the implementation of payroll related policies and procedures.
• Advising and guiding staff in relation to decision outcomes and implementation of payroll related matters. Quality assure all payroll transactions. Payroll preparation and processing, payroll accounting, tax filing and remittance, benefits maintenance and other special payments. Prepare 3rd Party payments, i.e. Medical Aid, Pension Fund, Garnishees etc. Prepare PAYE monthly and bi-annually returns and other statutory requirements including reconciliations to SARS and submissions.
• Work closely with the Specialist: Payroll and Officer: remuneration and benefits administration to ensure smooth operations of all Payroll related matters. Ensure that payslips are issued in terms of the policy. Ensure the accuracy of the information before loading onto payroll. Produce monthly payroll spending information. Ensure monthly Report and Reconciliations and timeously follow up on reconciling items. Ensure recording of payroll data reconciles with supporting documents.
• Review payroll data input received from HR for accuracy, compliance and completeness and follow up on all outstanding documents, Review the Claims files as received from SAGE consultants, to ensure accuracy completeness and compliance with policies and procedures. Ensure that all claims processed have the necessary approved documentation. Assist in the preparation of the manually claims input file for Payroll system upload. Timeously resolve claims queries.
• Preparation of payment files for third party payment. Assist in resolving third party queries. Maintain payroll changes: leave, noting, i.e. terminations, overtime, salary adjustments, promotions and bonuses, deductions, etc. Provide general support and assistance on any other payroll administration and related deliverables. Produce mock pay slips, as and when required. Prepare reconciliation submissions.
• Prepare a monthly recon of advances and recoveries. Administration of payroll surveys and other benchmarking exercises. Administration of Payroll awareness programmes. Provide input into the development of payroll policies, procedures and processes.
• Ensure compliance with all statutory or legal requirements. Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. Support and provide evidence to all internal and external audit requirements.. Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.