Job Vacancies at Border Management Authority

Minimum Qualifications

• An undergraduate qualification in Social Science, Law or equivalent qualification at NQF level 7 as recognized by South African Quality Authority (SAQA). An NQF level 8 and above qualification will be added advantage 

 Minimum Experience

• Minimum of 5 years’ experience at managerial level in border law enforcement or related environment.

Responsibilities/Duties

• Oversee all aspects of border law enforcement and border security functions at Lebombo Port of Entry. Facilitate and manage the legitimate movement of goods at the Port of Entry, whilst preventing and mitigating the illegitimate movement of illicit goods. Manage the integration of multiple work streams under a single command and control.
• Oversee the prevention of and combating of illegal activities within the Port of Entry, border law enforcement area as well as the vulnerable segments of the border line. Ensure the security and sterility of the Port of Entry by rendering inspections regarding Plant Health Quality and food hygiene. Oversee the execution of powers of entry, search, seizure, arrest and detention at the Port of Entry.
• Ensure the development and effective stakeholder relations management with both local and international communities in support of national objectives and regional priorities. Contribute to the development and management of MOUs with strategic national and international stakeholders. Lead the identification and mitigation of internal systems and procedural barriers to enhance excellent customer service.
• Manage and facilitate implementation of the regional, continental and international standards, regulations and protocols related to Ports of Entry and the border law enforcement area. Manage all Service Level Agreements to minimise business risk and ensure business continuity.
• Compile and manage the budget of the Port of Entry by ensuring financial stability. Build and lead an effective and cohesive team through the effective management of BMA resources. Lead and drive a high-performance culture by translating and communicating the annual performance goals and measures based on agreed upon objectives.

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Minimum Qualifications

• An undergraduate qualification in Project Management, Management Science; Social Sciences or related qualification at NQF 7 as recognized by SAQA 

Minimum Experience

• 5 years’ experience in senior administrative support, 3 years of which must have been in project management.

Responsibilities/Duties

• The candidate will be expected to:- Provide project administration support to ensure efficient project coordination, documentation and resource management. Monitoring project plans and devise intervention strategies or escalations.
• Planning, design and implement special projects in line with established processes and procedures. Develop project related documentation such as project plans and reports. Provide project support through coordination and liaison with key stakeholders. Manage the filing of all project documentation. Provide input into project risk registers in consultation with the Manager. 
• Support efficient project governance processes and reporting. Ensure compliance with all statutory provisions/mandate relevant to BMA. Support and provide evidence to all internal and external audit requirements.
•  Manage the maintenance and enforcement of all related Service Level Agreements to minimise business risk and ensure business continuity. Ensure the development and effective stakeholder relations management with all project stakeholders. Facilitate stakeholder relationships within the border control environment. 
• Coordinate and support project committees and task teams. Represent and participate in relevant BMA committees and tasks teams. Provide input in the planning and compilation of the business unit’s annual budget aligned to the operational plans to support the implementation of set objectives. Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPFA, and BBBEE).

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Minimum Qualifications

• A Bachelor’s degree in Law, Corporate Governance, Business Administration at (NQF Level 7) or related qualification as recognized by SAQA. 

Minimum Experience

• Minimum of 5 years relevant experience

Responsibilities/Duties 

• The candidate will be expected to:- Provide secretariat and administrative support to enable the effective functioning of committees: Prepare and circulate meeting notices, agendas, minutes, decision trackers and supporting documents within the prescribed timeframes. Ensure the completeness and accuracy of meeting documentation. Attend and administer committee meetings accurately record proceedings, discussions and decisions. Draft professional and accurate minutes of meetings for review and ensure that approved minutes are signed and properly recorded.
• Record committee resolutions and monitor implementation by responsible officials. Maintain official committee records by ensuring that committee documentation is securely stored and accessible. Maintain governance documentation including declarations of interest, confidentiality agreements and attendance records for committee members. Render administrative functions to committees, i.e. preparation and submission of claims; facilitating travel; undertaking procurement related activities related to committee activities.
• Ensure that committees operate in accordance with approved Terms of Reference, governance frameworks and applicable legislation: Coordinate governance processes such as committee annual planning; committee member induction and training; committee evaluations; committee disclosures for reporting purposes; and review of terms of reference. Monitor adherence to internal policies and procedures and raise matters of concern where necessary. Advise Management on matters relating to statutory compliance affecting the BMA and governance best practices.
• Serve as the primary liaison between committee members, management and relevant internal stakeholders on committee-related matters: Coordinate communication between committees and business units on committee related matters. Maintain professional working relationships with committee members and management. Champion governance best practices within the BMA.

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Minimum Qualifications

•  An undergraduate qualification in Finance, Accounting or Human Resources at NQF level 6 as recognized by SAQA 

Minimum Experience

• A minimum of 2 years relevant experience

Responsibilities/Duties 

• The incumbent will renderer the following functions: Advise the Payroll Unit in terms of BMA Payroll as a service, related to the following aspects but not limited to: Remuneration, Benefits;  Third party deductions; Employee related claims (overtime, shift work allowance and S&T etc) and  Communication and up skilling of staff relating to the payroll matters. Advise on payroll practices to be followed the BMA. Participates in the implementation of payroll related policies and procedures.
• Advising and guiding staff in relation to decision outcomes and implementation of payroll related matters. Quality assure all payroll transactions. Payroll preparation and processing, payroll accounting, tax filing and remittance, benefits maintenance and other special payments. Prepare 3rd Party payments, i.e. Medical Aid, Pension Fund, Garnishees etc. Prepare PAYE monthly and bi-annually returns and other statutory requirements including reconciliations to SARS and submissions.
• Work closely with the Specialist: Payroll and Officer: remuneration and benefits administration to ensure smooth operations of all Payroll related matters. Ensure that payslips are issued in terms of the policy. Ensure the accuracy of the information before loading onto payroll. Produce monthly payroll spending information. Ensure monthly Report and Reconciliations and timeously follow up on reconciling items. Ensure recording of payroll data reconciles with supporting documents.
• Review payroll data input received from HR for accuracy, compliance and completeness and follow up on all outstanding documents, Review the Claims files as received from SAGE consultants, to ensure accuracy completeness and compliance with policies and procedures. Ensure that all claims processed have the necessary approved documentation. Assist in the preparation of the manually claims input file for Payroll system upload. Timeously resolve claims queries.
• Preparation of payment files for third party payment. Assist in resolving third party queries. Maintain payroll changes: leave, noting, i.e. terminations, overtime, salary adjustments, promotions and bonuses, deductions, etc. Provide general support and assistance on any other payroll administration and related deliverables. Produce mock pay slips, as and when required. Prepare reconciliation submissions.
• Prepare a monthly recon of advances and recoveries. Administration of payroll surveys and other benchmarking exercises. Administration of Payroll awareness programmes. Provide input into the development of payroll policies, procedures and processes.
• Ensure compliance with all statutory or legal requirements. Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. Support and provide evidence to all internal and external audit requirements.. Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity.