Payroll Operations Administrator at Hollywoodbets

With Hollywoodbets You Will:

• Innovate and create as part of a like-minded, authentic Team eager to achieve goals.
• Embrace challenges and the thrill of working in a vibrant and fast-paced industry.
• Grow with our development plans and culture that allows you to further your career.

You Bring:

• Computer literacy

A Bonus To Have:

• Completed payroll training courses
• Prior experience as a payroll clerk or administrator

What You’ll Do For The Brand:

Administration of approved Subsistence and Travel Claims:

• Check all subsistence and travel claims received ensuring they are approved, and that the correct supporting documentation are included on ESS.
• Then approve on ESS to workflow to Payroll Supervisor for final approval.
• Record all approved and correct subsistence and travel claims on the S&T spreadsheet/master file – differentiate what was received via ESS and Email.
• Update the spreadsheet and save copies of the claims with supporting documentation on the AOD shared drive weekly and finalize by the payroll deadlines.
• Upload the subsistence and travel claims under attachments on the Payroll System.

Administration of approved AOD’s (Acknowledgement of Debt):

• Check AODs received via email or ESS ensuring they are signed and have the correct name/ID number/Company and supporting documentation is attached as proof of shortage.
• Record all signed and correct AODs on the AOD spreadsheet/master file.
• Update the spreadsheet and save copies of the AOD’s with supporting documentation on the AOD shared drive daily and under attachments on the Payroll System each team member’s profile. Ensure this is finalized by the payroll deadlines.
• Prepare the AOD bulk template daily for the payroll officers to action.
• AOD Masterfile is sent to Operations on monthly basis for Retail.
• Any subsistence, travel claims or AOD’s that have been declined and returned to business to amend should be updated on the Quality & Error Alert Tracker.
• All Internal Customer queries to be logged and resolved within 24 hours.

Control of Stationery

• Keep stock and track of inventory to ensure that there is enough stationery supply available for the Payroll team.
• Place stationery order monthly to replenish stock.
• Attend to internal stationery orders from the team on a weekly basis.
• Maintenance of Fixed Asset Register
• Maintains a list of all the fixed assets in payroll that has been issued to team members.
• Any new team members joining fixed asset register is updated with the new equipment issued.
• Terminated team members return fixed asset and keep the equipment locked away securely.
• Arrange for approval and uplifting of damaged stock.
• Bi-annual Fixed Asset check to be completed to ensure the register is kept updated.
• 5’s Quarterly Audit to be completed for Payroll.
• Keep extension list updated.
• Keep the Evacuation Team list updated. Ensuring new team members are added as well as team members terminated are removed.
• Keep abreast of changes within Payroll department.
• Confidentiality of all Payroll information to be maintained at all times.
• Live and apply the Hollywood Group values.
• General admin duties, projects and reporting as required.

What You’ll Bring To The Team:

• Showing concern for all aspects of the job; accurately checking processes and tasks; maintaining watchfulness over tasks and ability to identify irregularities
• Optimal use of time to ensure maximum output and delivery as per required timeframes. Prioritize and anticipate timeframes. Identify possible delays in advance and plan accordingly.
• Interacts with others in a respectful and sensitive manner, with appreciation for diverse opinions and views.
• Follows through and delivers results in spite of obstacles. Admits to errors and takes corrective action to avoid repetition. Approaches own work with dedication and high sense of responsibility
• Giving full attention to what is being communicated, taking time to understand, asking questions at appropriate times. Identify essential information and make correct decisions & inferences
• Consistently delivers required business results; sets and achieves goals, consistently complies with quality standards and meets deadlines; maintains focus on organizational goals

Closing Date: 24 July 2025