People Management Administrator X1 - Centurion at Bidvest Facilities Management

ROLE PURPOSE

• To provide full administrative support to the HR Team.

MAIN OUTPUTS

• Provide clerical & necessary admin support within the People Management department
• Perform admin & coordination activities for recruitment & selection process
• Perform coordination & scheduling of interviews i.e., call candidates, arrange venues & parking
• Conduct initial orientation to newly appointed employees & issue engagement packs
• Prepare recruitment documentation i.e., employment contracts, staff movement forms
• Ensure timeous submission of engagement pack to Payroll for all new entries, in conjunction with Line Managers
• Conduct exit interviews & provide feedback to Line Management & Human Capital
• Maintain the Human Capital database i.e., CVs, role profiles, PDPs
• Create PRs for Human Capital, follow-up on POs & ensure that service providers are paid timeously
• Responsible for general departmental filing (invoices, attendance registers, etc.)
• Schedule & take minutes during People Management meetings & partake during enquiries i.e. grievances, hearings, appeal
• Update People Management dashboard & maintain accurate reports: Recruitment, Learning & Development & ER activities
• Prepare and consolidate People Management related reporting and data analysis
• Adhere to all policies & procedures with regards to the HR systems & process
• Stay abreast with the applicable labor statutes: LRA, BCEA & SDA
• Providing Support with Special projects as and when required

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE
The Applicant must meet the following requirements:

• National Diploma in Business Administration, Human Resources Management or Industrial Psychology is a requirement
• Matric (Senior Certificate)
• Valid SA Drivers’ License
• 2 years’ experience in generalist administration role within the Human Capital field
• Basic People Management Exposure
• MS Word, MS Excel, MS Powerpoint & MS Outlook (Intermediate skill level), SAP knowledge is an advantage
• Sound knowledge of applicable Human Capital legislation: LRA, BCEA, SDA

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Excellent Written Communication
• Customer Focus
• Co-ordination, Planning & Scheduling
• Problem Analysis
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning
• Excellent Oral Communication