People Operation Specialist at CLS Human Capital Specialists

Introduction:

• An innovative HR Tech company is looking for a proactive and detail-oriented People Operations Specialist to join their growing team. This role is ideal for someone who thrives in a tech-driven, high-growth environment and is passionate about people, processes, and creating great employee experiences.
• You will be responsible for full-cycle recruitment, HR administration, onboarding, performance management support, and ensuring compliance across the business.

Job Purpose:

• To deliver efficient and people-focused HR support that aligns with the company’s values and growth objectives. The People Operations Specialist will oversee HR operations, recruitment, and compliance while helping to foster a culture of innovation, collaboration, and continuous improvement. 

REQUIREMENTS
Minimum education (essential):

• BCom Degree in Human Resources

Minimum education (desirable):

• Honours in Industrial Psycholog

Minimum applicable experience (years):

• 3-4 years

Required nature of experience:

• End-to-end recruitment
• HR administration
• Onboarding and off-boarding processes
• Exposure to performance management processes
• Stakeholder coordination across multiple departments
• HR compliance and recordkeeping
• Policy implementation or awareness

 Skills and Knowledge (essential): 

• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar)
• Experience using Applicant Tracking Systems (ATS)
• Experience with CRM or HRIS systems
• Understanding of HR compliance requirements (e.g. contracts, BCEA, POPIA)
• Basic knowledge of disciplinary and grievance procedures
• Familiarity with South African labour regulations
• Experience in a high-growth or tech-driven company
• Intermediate Excel/Google Sheets skills (e.g. filters, formulas, reporting)
• Basic design/branding awareness for candidate-facing communications

Other:

• Excellent communication skills (written and verbal)
• Strong problem-solving and organisational skills
• Ability to work in a fast-paced, innovative environment

KEY PERFORMANCE AREAS

End-to-End Recruitment

• Set up HR Tech platform projects for recruitment initiatives.
• Source and attract candidates across multiple digital platforms.
• Build and maintain a pipeline of quality candidates for future roles.
• Screen CVs and conduct initial interviews to assess fit.
• Arrange interviews and manage candidate communication.
• Maintain recruiter profiles and employer brand on LinkedIn and career platforms.
• Coordinate assessments, reference checks, and background verifications. 

Talent Acquisition Administration

• Prepare Authorisation to Recruit documents.
• Update job descriptions with hiring managers.
• Assist with salary benchmarking and approval processes.
• Draft interview guides and prepare offer documentation.

 Onboarding & Off-boarding

• Draft employment contracts and ensure compliance.
• Manage onboarding forms and employee files.
• Facilitate onboarding sessions on company culture, values, and systems.
• Ensure workstation set-up and onboarding communication.
• Coordinate resignations, exit interviews, and farewell processes.

Performance & Employee Relations

• Support performance review cycles and probation management.
• Track review submissions and compile feedback where needed.
• Draft warning letters and disciplinary documentation.
• Liaise with external IR consultants for hearings or investigations

Policy, Compliance & Office Administration

• Maintain and update HR policies, ensuring accessibility.
• Track acknowledgements of updated policies.
• Coordinate HR compliance documentation and recordkeeping.
• Oversee basic office admin (cleaning schedule, events, birthdays, socials).

Closing:  2025-10-09