Personal Assistant, C2, KPS054/23GS at Seriti

The role:

• Responsible for providing secretarial, clerical and administrative support to ensure the Operations services are provided in a safe, effective and efficient manner

The duties will include but are not limited to:

• Provides quality output in relation to administrative related processes and queries
• Review and coordinate distribution of communications from the operations teams
• Ensures that clerical duties are executed correctly and timeously
• Maintain an efficient and effective document management and control system
• Responsible for the coordination of office services such as personnel, housekeeping and budget preparation
• Manages and oversees the plant Laundry and office cleaning services
• Coordinate team functions, events and site visits including bookings and catering
• Ensure queries are correctly referred, followed up and resolved to avoid further escalation
• Generate accurate reports and ensure timeous distribution of correspondence
• Purchasing, collecting and maintaining office inventory, including Safety gifts and initiatives
• Ensure that purchase requisitions are created, and invoices correctly and timeously processed
• Manage travel arrangements
• Participate and support community projects
• Coordinates and arrange high level visits
• Manage the Calendar of the GM
• Confidentiality regarding all aspects of documentations, invitations and discussions
• Managing staionery, iT and general office stock levels
• Takes and distributes effective minutes of meetings
• Keeps record of spend and consumption
• Takes responsibility for office safety and appointment as covid officer for the area of responsibility
• Compiles and manages leave rosters
• Assists in maintaining office asset registers and co-ordinating repairs to the office area
• Co-ordinate and administrate key whatapp groups as sanctioned by the GM
• Ensures an efficient and hustle free diary management system
• Schedules and manages internal (i.e. boardrooms) and external (i.e. client) meetings and takes account of venue, travel as well as meeting intervals
• Coordinates accurate arrangement of local and overseas travel
• Setup accommodation and entertainment arrangements for company visitors
• Continuously interacts with clients, customers and vendors
• Demonstrates good relations with all internal and external stakeholders

You will need:

• Grade 12/Equivalent
• Certificate/Diploma in Office Administration or related field
• 2 Years general working relevant experience in an office administration environment
• Computer literacy (MS Office)
• Demonstrated written and oral English language proficiency
• Administration & data capturing skills
• Business writing skills
• Be able to cope with pressure, be innovative & a self-starter
• In possession of or able to obtain a Certificate of Fitness
• Must have a valid K53 driver’s license

Advantageous:

• Understanding of SAGE, SAP, and X-Time
• Basic knowledge of payroll rules and conditions of employment for various employee categories