Personal Assistant at Country Bird Holdings Ltd (CBH)

Job Advert Summary    

• The purpose of the position is to provide high-level administrative, organisational, and logistical support to the Director to ensure the effective and efficient operation of the office. This role acts as a trusted gatekeeper and liaison, managing communication, coordinating key activities, and enabling the Director to focus on strategic priorities that support operations and business performance.

Minimum Requirements    

• Grade 12 (Matric) essential.
• A relevant Diploma/Certificate in Office Administration, Business Administration, or Secretarial Studies.
• 5 – 7 years’ experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator.
• Experience supporting senior leadership
• Experience managing schedules, projects, and communication in a fast-paced operational setting.
• Valid driver’s licence and willingness to travel when necessary.
• Flexibility to work outside normal hours.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with digital tools, and ERP platforms beneficial.
• Strong organisational and planning skills.
• Excellent verbal and written communication skills
• High level of professionalism, confidentiality, and discretion.
• Ability to work independently, multitask, and meet deadlines.
• Strong problem-solving and proactive approach.
• Attention to detail.
• Strong interpersonal skills.
• Adaptability in a dynamic agricultural environment.
• Ability to build relationships with diverse stakeholders

Duties and Responsibilities    

• Organise and maintain electronic and paper filing systems.
• Manage office supplies, equipment, and general office administration.
• Coordinate travel arrangements, accommodation bookings, and itineraries.
• Assist with tracking deadlines, follow-ups, and action items related to projects, stakeholder engagements, and operational activities.
• Support the Director in managing project documentation, progress updates, and reporting.
• Act as a primary point of contact between the Director and internal teams, clients, suppliers, etc.
• Handle confidential information with professionalism and discretion.
• Support relationship management with clients, cooperatives, industry bodies, and government stakeholders.
• Process purchase orders, invoices, and expense claims.
• Assist with budget tracking and financial administration where required.
• Support coordination of operational visits, site inspections, industry events, and field activities.
• Prepare and distribute operational updates or communication as needed.
• Maintain awareness of seasonal cycles, operations, and industry requirements to improve scheduling and planning.

Deadline:19th February,2026