Personal Assistant at Department of Small Business Development

REQUIREMENTS :

• Secretarial Diploma or equivalent qualification as recognised by SAQA. Minimum of 3 years’ administrative experience in office management, secretarial or administration environment (experience in rendering support service to senior management).
• A B Degree in Office Practice, Secretarial Studies or Business Administration will be an added advantage.
• Knowledge on the relevant legislation / policies / prescripts and procedures. Basic knowledge on financial administration. Computer literacy (MS Office Packages and Microsoft Teams). 

DUTIES :

• Provide a receptionist and front-line support services inclusive of but limited to receiving, screening, directing or prioritising telephone calls, emails and digital correspondence, clarifying instructions and accurately relaying messages etc. Scrutinize electronic documents and submissions to identify required actions, information gaps and supporting documentation for meeting.
• Collect, compile and organise meeting packs and briefing documents using electronic document management systems (EDMS). Manage and coordinate the Senior Manager’s the diary using digital calendar systems, ensuring effective management and prioritisation.
• Coordinate travel arrangements (flights, accommodation, car rentals) through approved online travel management systems and service providers. Manage the flow of information and correspondence to and from the Office of the Senior Manager through electronic workflows and digital filing systems.
• Provide budget inputs and supporting information to assist the Senior Manager with MTEF submissions and planning processes. Liaise with internal and external stakeholders through digital communication platforms to coordinate responses, action plans and progress updates
• . Communicate with the Ministry and the Office of the Director-General regarding submissions, reports and work-related correspondence required by the Senior Manager.