Personal Assistant at Department of Trade, Industry and Competition

REQUIREMENTS : Mandatory Minimum Requirements:

• Senior Certificate with a Secretarial Certificate or Diploma. 1-2 years' experience in a Secretarial or Office Management environment. 

DUTIES :

• Provides a secretarial/receptionist support service to the manager: Receive telephone calls, exercise discretion on call routing, finalize routine enquiries, perform advanced typing and operate office equipment. Record the manager’s engagements, manage appointment schedules and advise on the urgency of meeting requests. Renders administrative support services: Ensure the effective flow and safekeeping of information and documents, compile reports, respond to enquiries and draft documents as requested. Coordinate travel arrangements, prepare advances and S&T claims, handle accommodation bookings and process stationery and office requisitions.
• Provides support to manager regarding meetings: Scrutinise meeting documents, compile packs, prepare briefing notes, record minutes and follow up on decisions and actions. Coordinate logistical arrangements for meetings and staff/unit sessions. Supports the manager with the administration of the manager’s budget: Collect and coordinate budget documents, assist with MTEF inputs, monitor commitments and expenditure, and check BAS reports for correct allocation. Provide administrative and financial support of the office: Arrange Chief Directorate meetings, prepare annual schedules, support one-on-one meetings, prepare agendas and minutes, and monitor office expenditure. Order stationery and office equipment for the office: Ensure requisitions for goods and services are processed after prior approval and that the office is properly furnished.