Personal Assistant at Hollard Insurance

Job Advert Summary    

• Hello… an exciting new opportunity has just become available in our Insure, Broker Distribution. We are looking to recruit a Personal Assistant in the Gauteng Region, JHB.

Role Objectives

• Generalist support to the BU.
• Process all tasks assigned, within the set standards required thus contributing to the productivity of the company.
• Enhance the image of the company through the continuous delivery of efficient and effective customer service.

Key Responsibilities

• Diary management: Maintain electronic diary by prioritising. Manage diary with regards to tentative bookings, confirmed bookings and cancellations. Scheduling meetings for CL and COE Pricing and Data & Integration chapter
• Minutes and Administration: Compiling minutes of meetings.
• Filing and Admin
• Compiling correspondence for the heads.
• Telephone calls and e-mails: Screening all telephone calls and e-mails and responding where appropriate.
• Meetings: Organise internal and external meetings - arrange venues, catering, coffee, and tea etc.
• Typing: Copy and Dictaphone typing where required
• Travel arrangements: Co-ordinate travel arrangements, submit approved claims to finance timeously
• Capture invoices and expense claims on the systems.
• Plan Teams events: Arrange venues, catering, coffee, and tea etc.
• Liaison for actuarial exams, conventions, and other training: registration, invoice processing, reminders, booking of accommodation and flights, tracking of exam results, and coordinating the submission of this to the Learning team and Finance
• Visitors: Receive and screen visitors when required and back in the office
• General: PowerPoint presentations, collation of management and putting packs when required, assist in organising functions in the department.
• Ad-hoc projects, ordering of corporate gifts, maintenance of electronic phone book
• Diary management: Maintain electronic diary by prioritising. Manage diary with regards to tentative bookings, confirmed bookings and cancellations. Scheduling meetings for CL and COE Pricing and Data & Integration chapter
• Minutes and Administration: Compiling minutes of meetings.
• Filing and Admin
• Compiling correspondence for the heads.
• Telephone calls and e-mails: Screening all telephone calls and e-mails and responding where appropriate.
• Meetings: Organise internal and external meetings - arrange venues, catering, coffee, and tea etc.

Typing: Copy and Dictaphone typing where required
Travel arrangements: Co-ordinate travel arrangements, submit approved claims to finance timeously
Capture invoices and expense claims on the systems.
Plan Teams events: Arrange venues, catering, coffee, and tea etc.

• Liaison for actuarial exams, conventions, and other training: registration, invoice processing, reminders, booking of accommodation and flights, tracking of exam results, and coordinating the submission of this to the Learning team and Finance
• Visitors: Receive and screen visitors when required and back in the office
• General: PowerPoint presentations, collation of management and putting packs when required, assist in organising functions in the department.
• Ad-hoc projects, ordering of corporate gifts, maintenance of electronic phone book
• Support: Assist various role-players when required e.g., administrative assistant.

Required Knowledge and Experience    
Experience:

• Minimum of 5 years secretarial experience at an executive or MANCO level

Knowledge

• Computer literate - PC literacy essential (MS Teams, Word, Excel, and PowerPoint), Zoom
• Sound PA knowledge

Skills

• Self-management skills (can organize work, space, time)
• Communication and writing skills (Can express him/herself concisely)
• Relationship management skills (have the right approach with the right people)
• Demonstrate common sense, self-motivation, and discipline
• Well presented

Educational Requirements    
Qualifications

• Matric
• Relevant secretarial qualification

Deadline:23rd August,2025