Personal Assistant (PA) to the CEO – REF: PA/01/2025) at Mine Health and Safety Council (MHSC)

Minimum requirements

• A secretarial diploma, equivalent qualification, or higher qualification
• Ms Office suit Training
• A minimum of 5 years’ experience as a personal assistant
• Excellent computer skills and experience in PowerPoint presentation is a must
• Experience of working within a result focused environment
• Excellent communication and writing skills
• Proven ability to work under pressure
• Flexible and mature approach
• Able to work unsupervised

Key performance areas

The successful candidate will be responsible for, but not limited to the following:

• Management of the diary and appointments of the CEO
• Help the CEO manage output, workflow and office deadlines.
• Take and relay accurate and timely messages from the telephone and emails.
• Answer enquiries and know where to get answers (where applicable).
• Collect and open all mails addressed to the CEO.
• Take minutes of meetings, draft, type and dispatch all the CEO’s correspondences.
• Liaise with the relevant individuals, external organisations to arrange meetings.
• Prepare agendas and take minutes.
• Maintain a comprehensive filing system.
• Co-ordinate the CEO’s travels in conjunction with SCM.
• Tabulate and submit the CEO’s expenditure and claims.
• Perform some desk top research work that may be assigned by the CEO.
• Co-ordinate monthly reporting by the direct reports and consolidate their reports into one unit report.
• Prepare PowerPoint presentations on information supplied by the CEO.