Personal Assistant to Portfolio Manager at Pro Talent

• Are you highly organised, proactive, and able to stay one step ahead in a fast-paced environment? Our client is looking for a driven Personal Assistant who can provide high-level support, manage multiple priorities, and ensure operations run smoothly.

About You

You are:

• Highly organised with exceptional attention to detail
• Proactive, self-motivated, and solutions-driven
• Able to work independently and take ownership of tasks
• Skilled at managing competing deadlines and priorities
• Professional, confident, and discreet
• Calm under pressure and adaptable to changing demands
• Tech-savvy and always looking for smarter ways to work

Key Responsibilities

Executive Support

• Manage diaries, appointments, meetings, and schedules
• Coordinate meetings and prepare agendas, reports, presentations, and correspondence
• Take meeting minutes and track action items
• Monitor and manage daily priorities and follow up on outstanding tasks
• Liaise with internal teams and external service providers

Administration & Coordination

• Maintain organised filing systems and records
• Prepare spreadsheets, reports, and schedules
• Assist with projects and special assignments
• Track key deadlines, renewals, and commitments
• Handle confidential information with professionalism

Technology & Reporting

• Utilise advanced Microsoft Excel for reporting, data management, analysis, and dashboards
• Leverage AI tools and technology to improve efficiency, research information, and streamline administrative processes

Requirements

• Relevant qualification in Business Administration, Office Administration, Executive Assistance, Management, or a related field
• Minimum 3 years' experience in a Personal Assistant, Executive Assistant, Office Manager, or similar role
• Advanced Microsoft Excel skills, including formulas, pivot tables, reporting, and data analysis
• Strong knowledge of Microsoft Office
• Experience using AI tools in a professional environment will be advantageous
• Excellent written and verbal communication skills
• Professional and polished presentation
• Valid driver's licence and own reliable vehicle
• Based in or within reasonable commuting distance of Sibaya

The Ideal Candidate

• This role is suited to someone with strong initiative, excellent organisational skills, and the ability to anticipate needs before they arise. You are energetic, resourceful, and thrive in a busy environment where no two days are the same. If you're the type of person who takes ownership, solves problems, and gets things done, we'd love to hear from you