Personal Assistant to Senior Sales Executive – Out of Home (OOH) Marketing at Fourier Recruitment

Description

• Administrative Support: Provide comprehensive admin assistance to the Senior Sales Executive, including answering phone calls, organizing meetings, managing schedules, and coordinating travel arrangements etc.
• Client Communication: Manage client inquiries and ensure timely follow-ups for admin specific tasks. Assist in maintaining strong client relationships and ensure that all requests are handled professionally.
• Budget & Financial Support: Request budget approvals, process budget claims.
• Presentations & Reporting: Create and edit PowerPoint presentations and Excel spreadsheets to support Exec sales and marketing efforts. Training on internal tools and software will be provided.
• Artwork & Campaign Management: DAILY monitor artwork deadlines, aid campaign schedules (EXCEL), flighting proofs / banner instructions (POWERPOINT), reports on campaigns. Keep the Exec up to speed to aid in his campaign management. Must understand that each individual task will be different and time sensitive.
• Client Engagement: Aid client broadcasts, daily client information updates, and provide campaign proof / approvals.
• Troubleshooting & Problem-Solving: The Exec will constantly address and resolve internal issues promptly and expect the P.A to aid in the resolution with in detail instruction execution, ensuring minimal disruption to workflow in a very flexible environment.
• Contract Management: Prepare, send, and track contracts for clients, ensuring accuracy and timely execution at the instruction of the Exec 

Minimum Requirements

• Strong Computer Skills: Proficient in Microsoft Excel; experience with PowerPoint and other Microsoft software is a plus.
• Attention to Detail: Must be meticulous in handling administrative tasks, documents, and sensitive client information.
• Excellent Communication Skills: Strong written and verbal communication skills, with an emphasis on active listening and professionalism. Communication is the main key for the Exec, as comms will be constant throughout the day.
• Customer Service Mindset: Must be able to engage with clients in a friendly and efficient manner, maintaining a positive and helpful attitude in support of the Exec.
• Problem-Solving Abilities: Ability to think critically and troubleshoot issues as they arise.
• Team Player: Comfortable working within a team environment, collaborating with colleagues and clients alike.
• Organizational Skills: Strong time management and multitasking abilities; able to prioritize tasks and deadlines effectively.
• Adaptability: Comfortable working in a dynamic environment where priorities can shift quickly, and constantly.
• Creativity (Bonus): A flair for creative problem-solving and finding innovative ways to improve processes is a MASSIVE plus.
• Previous Marketing Experience: Although not mandatory, prior experience in marketing or customer service will be an advantage.
• Travel: Car and license is an advantage.