Personal Assistant to the Chief Financial Officer (CFO) at The South African Weather Service (SAWS)

Job summary:

• To provide professional and efficient secretarial and administrative support to the CFO.
• Maintaining the CFO’s diary and arranging meetings, conferences etc. Attending meetings and taking minutes.

Key performance areas:

• Manages the CFO’s diary and schedules meetings and where applicable, book meeting rooms accordingly.
• Drafts meeting agendas and ensure the timeous distribution of meeting packs.
• Accurate minute taking and timeous distribution of these and matters arising from meetings.
• Follows up on action items from meetings to ensure completion within stipulated deadlines.
• Manage office in absence of the CFO.
• Managing the CFOs inbox, screen all correspondence and action them where appropriate and where relevant, ensures that the CFO’s actions the items that need his attention.
• Acting as the point of contact among executives, employees, clients, and other external partners
• Coordinate the function’s compliance and annual submissions e.g., Declarations of Interest, requests from auditors, performance agreements and assessments, APP reports etc.

Minimum Requirements and Attributes:

• A relevant Administration or Secretarial qualification.
• At least 3 years of relevant experience in an executive support/science background or prior experience of working in the science environment.
• Knowledge and experience related to management submissions.

Added advantage.

• Good administrative Skills.
• Good organisational skills and detail oriented.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, and Excel.