Personal Assistant to the Regional Manager Ref No: 2022/151 at Department of Public Works (DPW)

Re-Advertisement, (People who previously applied are encouraged to reapply) (36 Months Contract)

CENTRE : Umtata Regional Office
REQUIREMENTS :

• A three year tertiary qualification (NQF level 6) in Management Assistant, Secretariat, Office management or equivalent.
• The ability to liaise at Senior Management level and ability to work and cope under intense pressure are important prerequisites.
• Maintain confidentiality and be able to work independently, with minimum supervision.
• Advanced computer literacy in MS office packages (MS Word, MS Excel and MS PowerPoint).
• Experience in customer relations and client liaison, in addition, applicants must have the knowledge of budgeting processes and how to apply them.
• Knowledge of Government Procurement processes will be an advantage.

DUTIES :

• Manage the traffic in the office of the Regional Manager, efficient and effective Human Resources, Financial administrative support,
• Perform the duties of Regional Manager User Clerk in the office of incoming and outgoing post,
• Maintain a filing registry in the office of the Regional Manager,
• Provisioning of stationery and supplies,
• Maintaining an electronic post register for management of the Regional Manager’s diary, Schedule meetings and telephone management,
• Make official travel arrangements for the Regional Manager,
• Assist with the preparation and development of Regional Managers’ presentations, reports and minutes of meetings,
• Arrange official functions for the office of the Regional Manager,
• Assist in the identification and development of training material for the Regional Manager and organise training facilities,
• Responsible for procurement processes within the office of the Regional Manager and manage the petty cash,
• Assist in the development of the MTEF budget of the Regional Manager and develop and maintain a monthly commitment register,
• Ensure the security profile and classification of documentation reports and information related to the office.

SALARY : R261 372 per annum

ENQUIRIES : Ms. N Hlengwa Tel No: (047) 502 7010
APPLICATIONS : Umtata Regional Office Applications: The Regional Manager Department Of Public Works & Infastractures Private Bag X 5007 Sutherland Street Mthatha, 5099, Hand Delivery / Physical Address: Department Of Public Works & Infastractures, 96 Sutherland Street Prd Ii Building, 5 Th Floor Mthatha 5099