Planning Administrator at KPMG South Africa

Description of the role and purpose of the job:

To assist the National Audit Planner in the smooth operation of general administrative duties

Key responsibilities:

This person will be required to:

• Assisting with planning staff on a daily basis;
• Sending the updated planning to the BU;
• On a daily basis comparing the unassigned register with the planner;
• Planning of trainees on the relevant / compulsory training courses in GLMS;
• Generating monthly training reports – who was booked,  and did not attend and reasons, etc
• Compile and send training attended reports to the BU;
• Responsible for all duties pertaining to Oracle Absence Management i.e. Making sure the necessary authorisation for all types has been given before approving/rejecting leave, checking leave balances, monitoring sick leave and other leave types,
• Responsible for idle register and sending daily emails to BU re idle trainees
• Monitoring of and generating monthly idle time reports;
• Takes full responsibility for the vacation student process;
• Loading and updating information on the databases eg. Retain, GLMS;
• Attending to email requests in the National Audit planning email folder;
• Responsible for obtaining available of staff to assist National HR with BU representation at universities.
• Responsible for the monitoring and follow-up on idle, admin and training workflow reports;
• Perform tasks relating to the day-to-day management of the department;
• Perform all other ad hoc tasks, projects and activities as required to achieve the goals of the department;

Skills and attributes required for the role:

Skills:

• Ability to use initiative with flexibility and lateral thinking where necessary;
• Willingness to take on different tasks;
• Strong interpersonal and communication skills;
• Strong team interaction;
• Excellent database administration skills;
• Strong administration and good organisational skills;
• Accuracy and attention  to detail is critical
• Ability to  function under pressure and tight deadlines;
• Ability to produce clear, structured and concise written communication;
• Ability to deal effectively with individuals at all levels and maintain confidentiality;
• Able to work without supervision;
• Use logical thought processes, take responsibility and accountability for work allocated;
• Proactive;
• Self motivated;
   

Personal attributes:

Qualifications and experience

Technology savvy

Minimum requirements to apply for the role (including qualifications and experience):

• Matric Certificate (Grade 12);
• Minimum of 18 months post matric certificate in office administration, Human Resources or related qualification obtained from a reputable academic institution
• A 3-year post matric qualification will be an advantage
• At least two years’ experience in office administration will be an advantage;
• Proficient in Word, Excel, and Power Point, Outlook.
• Previous employer recommendations