Planning & Scheduling Co-Ordinator at IIE Rosebank College

Job Purpose:

• Under the management of the Head of Academic Operation, this position is responsible for all campus timetabling logistics and assessment venue planning.
• This includes the drafting and management of the teaching timetable in an efficient manner and ensuring that the campus accommodation schedule covers all programmes offered on campus.

 Duties & Responsibilities:

• Coordinate lecturer budget planning by communicating student group plans to the academic team.
• Manage venue allocation for academic activities, assessments, and ad hoc campus events.
• Liaise with Facilities to address venue issues and ensure classroom readiness.
• Plan and manage assessment and teaching timetables, including lecturer allocation and timetable updates.
• Ensure accurate capture and communication of timetable information to students and lecturers.
• Manage attendance registers, including printing, capturing, monitoring, and filing.
• Support programme operations, including special academic events and supplementary sessions.
• Act as a liaison between capacity planning, timetabling, programme managers, and academic teams.
• Support post-assessment queries and corporate offer logistics.
• Assist with campus projects and events such as graduations and open days.
• Ensure compliance with POPIA and institutional policies.
• Collaborate with campus stakeholders to support efficient operations and enhance the student experience.

Minimum Requirements:

Qualifications

• National Diploma/Advanced Certificate (NQF Level 6)
• Advanced Diploma or Degree (NQF Level 7) is advantageous

Experience

• Minimum of 2 years administrative experience (Ideally with timetabling experience)

 Key Competencies:

• Ability to manage time effectively. 
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline-orientated and can work well under pressure. 
• Be able to work in a team environment.  
• Effective communication skills 

Closing Date 08 February 2026