Portfolio Manager at Excellerate JHI

About the role

• As a Portfolio Manager, you will oversee a range of buildings, ensuring their optimal performance across key areas including credit management, financial administration, leasing, and facilities maintenance.
• You’ll manage budgets, drive marketing and communication efforts, engage with communities and stakeholders, and implement business strategies. Leading and developing your team will also be crucial to ensure the effective execution of these responsibilities and the achievement of portfolio goals.

What you will bring

Experience / Education:

• At least 5 years’ experience in the property / centre management industry.
• Minimum qualification Grade 12. A Business (marketing) or a property related tertiary qualification or equivalent relevant experience.

Skills required: 

• People Management; Budgeting and Financial Management; IT Literacy – MS Office, MS Excel, MDA, SAP BI & My MCS databases; Planning, Co-ordination and Organising; Networking; Presentation skills; Drivers License.

Knowledge required: 

• Advanced Property / Centre management; Technical knowledge; Contract management; Financial management; In-depth knowledge of lease agreements; Understanding of cost budgeting; relevant Statutory requirements; Common law principles applicable to leasing; relevant sections of Labour Relations Act (1994); Debt Collectors Act (1998)

Competencies required:

• Problem Solving; Decision Making; Customer Relationship Building; Communication; Team Leadership; Assertiveness; Negotiation; Analytical Thinking; Tolerance for Stress; Resilience; Financial and Business Acumen.

What you will be doing

• Manage a building / cluster of buildings by optimising the building's income stream by establishing and maintaining mutually beneficial relationships with tenants, manage and control personnel, service contractors, repairs, revamps, tenant installations, inspections and general building administration.
• Contribute towards the development and training of staff within the company.

People Management:

• Performance Management.
• Training & development Skills gaps determined - development plan per employee corporate culture change.
• Ensure correctness of vacancy (stock) list and inform Lease Administrator, Finance & Operations Managers.
• Ongoing Marketing plan of vacant space Marketing plan based on vacancy list, including determining tenant mix Letting of vacant space according to client agreed %s Lease Negotiations (in accordance with approval framework & mandate) Approvals according to agreed processes.
• Drafting of motivation for approvals of leasing deals from client’s Asset Manager Quarterly vacant space audit Communication with brokers, marketing programme.
• Quarterly market survey to establish market rentals.
• Sustainable income stream secured, whilst taking account of the viability of tenant (trade densities iro retail tenants) and required tenant mix, as well as profile and image of building.
• Retain or replace tenant in time at optimal rate Contract administration accurate, complete and on time.
• Ensure tenants fully installed and on time as per specifications and within agreed time frame.
• Attract and approve targeted tenants Vacant space let at optimal rate, whist taking account of sustainability of the income stream.
• Monitoring of outstanding renewals.
• Renewals 6 months in advance Support to assistant managers in terms of higher level or complex deals & negotiations.
• Property Management
• Liaison (tenants, clients, brokers, public & community).