Pretoria | Office Administrator/Personal Assistant at Vaimo

Key Responsibilities

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Assisting with bookkeeping tasks such as invoicing and timesheet reconciliations.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Performing other relevant duties when needed.

Skills & Requirements

• 3-8 years of experience in the field
• Drivers License is mandatory
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Travel Administration & Logistics
• Data Management & Reporting
• People Management
• Customer Services
• English and Afrikaans speaking is preferable