Prime Contracts Manager at Worley

Main Purpose Of Job

Reporting to the Manager Supply Chain and the appointed Project Manager(s) and Director of Project Services. The following forms part of the main purpose of the Prime Contracts Manager’s role:

• Comply with Worley corporate governance requirements and fulfil all Primary Contract Management requirements as per assigned contracts portfolio.
• Provide expertise in Contracts Management and Administration relating to Prime Contract requirements and obligations to support the Project Management Team.

Assist Business Development in highlighting contract risk and opportunity during the Tender process in response to RFQ from prospective Clients and prepare commercial inputs.

• Liaise with company Legal and Risk with respect to contract liability, insurance requirements, performance guarantees and administer bonds and project specific insurances.
• Liaise with company Legal and Risk with respect to notices of breach, termination etc.
• Engage with appointed Risk Managers to pro-actively address project and contract risks and co-ordinate implementation of mitigation strategies.
• Provide support to the Project Management Team to ensure contract deliverables, billing and other obligations comply with Prime Contract requirements.
• Communicate as appropriate with the Client’s Project Team.
• Establish contract specific procedures, particularly w.r.t. change management and notices.
• Establish contract specific commissioning and/or completion procedures to ensure Worley obligations are met and liabilities limited.
• Attend to Primary Contract close-out actions, co-ordinate contract close-out with various disciplines and prepare commercial contract close-out files.

Key Performance Areas

B2.

• Indicate Key Performance Areas and the estimated percentage of time spent in each area.

KPA
%

• Strategic alignment to the requirements of the contract and that of Worley to mitigate risk and liability.

25

• Contribute to business development efforts w.r.t. contracting risk and obligation;
• Perform Primary Contract Management through-out the contract lifecycle;
• Provide Contract Management support to the Project Management Team;
• Manage and co-ordinate Contract Obligations.

45

• Stakeholder Management.

25

• Commitment to ongoing learning and development.

5

Key Responsibilities
No.
Key Performance Areas (major Activities / Responsibilities)
Input (methods used)
Output (expected results)
% Time

• Strategic alignment to the requirements of the contract and that of Worley
• Ensure contract documentation, communication etc. are issued/received and actioned to meet contract obligations and performance expectations.
• Maintainance and management of documents and records pertaining to contract terms ensuring governance is maintained.

25

• Ensure compliance with Worley policies and procedures, and act within limits of authority.
• Compliance with Internal Controls framework and Delegation of Authority.

2

• Contribute to business development efforts w.r.t. contracting risk and obligation;
• Perform Primary Contract Management through-out the contract lifecycle;
• Provide Contract Management support to the Project Management Team;
• Manage and co-ordinate Contract Obligations.

Collaborate with Business Development on the formulation of tender inputs w.r.t. commercial and contractual requirements.
Application in terms of the Worley Knowledge System.
45

• Monitor and evaluate contract compliance in conjunction with the Project Management Team and other relevant key stakeholders.
• Implement contract compliance criteria and reporting as and when required in line contract requirements.
• In collaboration with the Project Management Team oversee and support change management requirements and efforts. i.e. notices, claims.
• Change management and prevention of scope creep.
• Management of contracts through its life-cycle.
• Successful management of the Contract Process.
• Implement and administer a management system to maintain contract files, communications, etc.
• Record of documents, key decisions and actions to support asset integrity management
• Co-ordinate Contract Close-Outs and prepare contracts discipline specific close-out documents.
• As per Contract and Worley requiremnts.
• Identify and highlight contractual risks and co-ordinate with Risk Managers
• Mitigation of risk and liability.
• Assist with drafting contractual correspondence and notices relating to contractual terms.
• In compliance with contractual terms
• Responsible for advising the Project Management Team of contractual terms and obligations.
• In compliance with contractual terms

Stakeholder Management

• Identify stakehlders and build (internal or external) stakeholder relationships, through timely response to stakeholder interactions measured by on time delivery of requests for information/support.
• Cordial business relations maintained with suppliers and contractors.

25%

• Manage / respond to / address queries in a timely manner, in line with contractual requirements and timelines.
• Maintain the Single-Point-of-Contact Principle on contractual matters associated with the Project.
• Provide supporting documentation to responsible parties, as and when required, i.e. monthly reports and dispute documentation.
• As per agreed schedules.
• Commitment to ongoing learning and development
• Commitment to learning at work including corporate training requirements, including training as deemed compulsory by Worley.
• Personal Growth and development.

5%

• Affiliation or registration with professional bodies.

Annually

• Commitment to studying at a tertiary institution, e.g. business school, university, etc.

Annually

• Commitment to continued professional development by attending day courses and seminars relevant to the procurement/contract management function

Annually
Review Of Key Performance Areas
B4.
360 Review Scorecard

• Poor
• Needs Improvement
• Mostly Achieved
• Meets Expectations
• Exceeds Expectations

KPA
%
360 review

• Final
• Employee
• Line Manager
• Functional Manager
• Strategic alignment to the requirements of the contract and that of Worley

25

• Contribute to business development efforts w.r.t. contracting risk and obligation;
• Perform Primary Contract Management through-out the contract lifecycle;
• Provide Contract Management support to the Project Management Team;
• Manage and co-ordinate Contract Obligations.

45

• Stakeholder Management.

25

• Commitment to ongoing learning and development.

5
SECTION C: JOB SPECIFICATION
Requirements Of The Job
The minimum educational, qualifications and experience that are required to perform the job competently:

Minimum Qualifications:

• Matric (with Maths and / or Accounting and English) or

Tertiary Qualification – NQF Level 6 or Higher

• Recognised degree in Quantity Surveying, LLB, Engineering or Supply Chain or similar
• Preferred affiliation or registration with a professional body.

Experience:

• 10+ years’ experience in a commercial environment within a multi-disciplinary EPCM engineering/construction industry.
• Contract Management of a high value and or level of complexity experience an advantage
• In-depth knowledge industry forms of contract and an ability to interpret Bespoke Conditions of Contract
• Project Management an advantage
• Dispute Management
• Personal Qualities
• Upholding and demonstrating the values of the company.
• Understands and appreciates corporate governance requirements
• Commitment to customer service
• Builds and maintains strong relationships with all stakeholders.
• Professional, thorough and factual
• Problem solving skills
• Self-motivated and self -disciplined
• Works well under pressure, deadline driven
• Confident
• Analytical

Competencies Of The JobPhysical Requirements Of The JobSpecial Conditions Attached To The Job

• Sound knowledge of contractual risk and contract law
• Business acumen.
• Excellent written, verbal communication and report writing skills
• Must be adept in the use reporting systems such as Excel, Word, PowerPoint and Outlook
• Able to understand profit and loss calculations and basic business finance
• Interpersonal and mentorship skills.
• Capable of identifying and meeting customer needs.
• Negotiation capability.
• Inferred capability to understand and apply principles of zero harm.
• A sound understanding of relevant statutes, legislation and ability to interpret commercial law.
• Ability to operate in a professional services and matrix organisational structure
• Some understanding of engineering concepts.
• Good understanding of national, industry codes and standards and customer specifications
• Planning and organising, with strong management skills
• Ability to adapt to different project environments.
• Able to consistently deliver quality, accurate and timely work to Worley and its stakeholders
• A sound working knowledge of the fundamental requirements of the discipline, and the basic requirements of other disciplines
• Demanding environment: physical and mental fitness to perform the work.
• Possible travel.